Undergraduate Administration Assistant | Walsall Healthcare NHS Trust

Walsall Healthcare NHS Trust; Walsall; On-site; GBP 22,000 - 28,000; Full time

Job summary

A regional healthcare provider is seeking an experienced administrative assistant to support the Undergraduate Medical Education Team in Walsall, UK. The role involves secretarial duties, organizing clinical examinations, and liaising with medical staff. The ideal candidate will have strong organizational skills, experience in administration, and proficiency in MS Office. This is a great opportunity to contribute to medical education and support students in their training. The position is full-time, with a closing date for applications on 14 Dec 2025.

Qualifications

• Experience in secretarial or administrative roles.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide secretarial and administrative support to the medical education team.
• Organize student clinical examinations and assessments.
• Assist in running teaching programmes for medical students.

Skills

Secretarial support

Administrative assistance

Communication skills

Organizational skills

Report writing

Tools

Word

Excel

Teams

Outlook

PowerPoint

Job description

About the Employer

Walsall Healthcare NHS Trust is an integrated Trust and the only provider of NHS acute care in Walsall, serving a population of 284,300. It provides inpatient and outpatient services at the Manor Hospital as well as a wide range of services in the community. The £170 million development was completed in 2010, and ongoing upgrades ensure the Trust now has state‑of‑the‑art facilities, including a Critical Care Unit, Neonatal Unit, Obstetric Theatre, and Integrated Assessment Unit. A new Urgent and Emergency Care Centre, opened in March 2023, has significantly improved emergency care facilities and capacity, providing almost 5,000 square metres of additional clinical space.

Responsibilities

• Provide secretarial and administrative support to the Undergraduate Medical Education Team (UMET).
• Contribute to the organisation of student clinical examinations and assessments.
• Support students and signpost and elevate student concerns and queries as necessary.
• Liaise with staff in the medical school and Trust, including clinical colleagues, undergraduate co‑ordinators, teaching fellows in other Trusts and medical school education developers.
• Comply with all relevant Trust policies and procedure.
• Liaise closely with the Clinical Leads regarding the programme of teaching and ongoing communication with designated educators.
• Run the Undergraduate programme on a daily basis and report problems and solutions to the Undergraduate Administration Supervisor.
• Ensure attendance is recorded using the appropriate methods, submit data to the Medical Schools and escalates concerns appropriately.
• Assist in running OSCE examinations, liaising with examiners, role players and patients as necessary.
• Assist in organising 3rd, 4th and 5th year medical student teaching programmes, ensuring that required rooms, equipment and trainers are booked.
• Ensure that relevant documentation for teaching is made available in readiness for the teaching sessions including evaluation forms.
• Take and transcribe formal minutes of the UMET meetings.
• Create reports, spreadsheets and correspondence using a variety of computer packages including Word, Excel, Teams, Outlook, Publisher and PowerPoint.
• Deliver UMET induction to new student groups.
• Assist in organising the Medical Students courses ILS, PILS, eALS by liaising with the Resuscitation team.
• Plan and organise meetings and courses, often requiring ongoing planning and adjustment.

This advert closes on Sunday 14 Dec 2025.