Theatre Supply Chain Coordinator

HCA Healthcare UK; City of Westminster; On-site; GBP 28,000; Full time

Job summary

A leading healthcare provider in Westminster is looking for a Supply Chain Coordinator. This role involves ensuring accurate stock levels and managing loan equipment for surgical procedures. Candidates should have experience in materials management and a strong understanding of a surgical environment. The position offers a competitive salary and comprehensive benefits including healthcare and pension contributions.

Benefits

25 days holiday plus bank holidays

Private Healthcare Insurance

Private pension contribution

Season Ticket Loan

Critical illness cover

Enhanced Maternity and Paternity pay

Corporate staff discount

Qualifications

• Previous Materials experience is essential, ideally within a hospital theatre environment.
• Ability to work with a sense of urgency and understanding of surgical environments.
• Strong communication skills are necessary.

Responsibilities

• Ensure stock levels are accurate at all times.
• Manage loan kit exceptions and resolve issues with documentation.
• Liaise with theatres to gather information for upcoming procedures.

Skills

Previous Materials experience

Urgency and understanding of surgical environment

Good Communication skills

Basic IT Skills

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Portland Hospital Theatre Supply Chain Coordinator – City of Westminster, London

Location: The Portland Hospital, London

Employment: Full time 37.5 hours per week, Monday – Friday, Permanent

Salary: £27,222 per annum plus excellent benefits

We are currently seeking a Supply Chain Coordinator to join The Portland Hospital. You will be responsible for making sure stock levels are accurate at all times, ensuring the replenishment of stock is done in a timely manner and orders are placed to the suppliers on time.

What you'll do

• Check the theatre bookings daily and liaise with theatres to obtain the information to ensure that all loan kits required for surgery have been requested for upcoming procedures in time
• Accept delivery of loan equipment and record delivery information on arrival and departure – obtain signature from courier where possible
• Unpack and thoroughly check instrument sets and prosthesis against vendor delivery note. All sets to be photographed on arrival and prior to departure and saved in evidence folder with discrepancies noted
• Liaise with the Clinical Nurse Specialist (CNS) / Company representative immediately if missing instruments or prosthesis are noted
• After procedure, all missing items to be recorded and processed on requisition form. Information to be shared with OR Analyst for charging purposes
• Following the use of loan sets, liaise with CDU supervisor regarding the return of the kit. Investigate any missing instruments with CDU
• Managing loan kit exceptions – This includes working with AP, Theatres and Purchasing to ensure any loan kit issues are resolved by providing documentation, obtaining credit notes, ensuring POs are receipted in SMART and all the correct item lines have been added to requisitions
• Consignment – Ensure any consigned stock is checked for completeness, managing expiry dates and highlight any close to expiry with clinical teams. Work with Materials Theatre MMs to replenish consignment stocks and assist with investigating and reporting any discrepancies
• Any other departmental tasks requested by Line Manager

What you'll bring

• Previous Materials experience is essential, ideally within a hospital theatre environment
• Urgency and understanding of surgical environment
• Good Communication skills
• Basic IT Skills including Microsoft Outlook, Excel, Word & Teams

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world's leading healthcare providers. In the UK, we\'re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

By caring for our employees, we empower them to provide exceptional care for our patients. That\'s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Supply Chain Coordinator you\'ll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other. Our mission is simple, above all else we\'re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues.