Temporary Senior Facilities Administrator - Temp to Perm

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company is seeking a Facilities Administrator for their Jersey office. This full-time role involves supporting facilities operations, managing administrative tasks, and ensuring a high-quality work environment. The ideal candidate will possess relevant experience, strong communication skills, and a willingness to learn and adapt.

Qualifications

• Relevant experience in a facilities or administrative support role.
• Strong working knowledge of Microsoft Office applications.
• Willingness to obtain facilities-related qualifications.

Responsibilities

• Complete scanning, filing, and archiving tasks.
• Assist with annual and ad-hoc projects.
• Deliver front-of-house services and liaise with contractors.

Skills

Communication

Interpersonal abilities

Problem-solving

Attention to detail

Adaptability

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Our client is seeking a Facilities Administrator to join their Jersey office on a full-time, temporary to permanent basis. This office-based role supports the smooth and efficient running of facilities operations and services. The position is key to maintaining a high-quality work environment and contributing to the productivity and well-being of all staff. Reporting to the Facilities Officer, the successful candidate will be involved in a wide variety of tasks supporting the day-to-day operations of the Facilities function.

Job Duties:

• Complete scanning, filing, and archiving tasks
• Assist with annual and ad-hoc projects such as data retention and destruction
• Update administrative trackers and manage invoices and stationery orders
• Maintain internal authorised signatory lists
• Deliver front-of-house services, including visitor hospitality, meeting room bookings, messenging, and mailroom duties
• Liaise with third-party contractors, including couriers and service providers
• Support Health & Safety policy implementation and maintain relevant qualifications
• Participate in business continuity activities as outlined in the BCP plan
• Contribute to social committee planning and event delivery
• Support business development and marketing events
• Carry out physical facilities duties including maintenance, environmental services, and recycling
• Undertake other reasonable administrative or facilities-related duties as required

Job Requirements:

• Relevant experience in a facilities or administrative support role
• Strong working knowledge of Microsoft Word, Excel, and Outlook
• Adaptable with a willingness to learn new skills
• Practical problem-solving skills and ability to respond to changing needs
• Excellent communication and interpersonal abilities
• General handyman skills and comfort with light maintenance work
• Accuracy and attention to detail
• Able to work confidentially and in accordance with internal procedures
• Clean driving licence
• Willing to obtain Fire Marshal, First Aid, or other facilities-related qualifications

What You'll Love:

Our client values collaboration, adaptability, and continuous improvement, offering a welcoming and professional environment where staff are encouraged to grow and thrive. With a people-first approach and a commitment to service excellence, the organisation fosters a strong sense of team spirit and support across departments.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here