Purchase Ledger Clerk

Elite Personnel Ltd; Sandwell; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Temporary Purchase Ledger Clerk in Sandwell, UK. The role focuses on processing supplier invoices, managing payments, and reconciling accounts. Candidates should have recent experience in a similar role with expertise in Microsoft Excel and accounting software. This is a temporary position expected to last for 10-12 weeks, offering benefits such as weekly pay, holiday pay, and free parking.

Benefits

Weekly pay via Elite

Holiday pay

Free parking

Qualifications

• Proven experience in Purchase Ledger/Accounts Payable role.
• Strong proficiency in Microsoft Excel and accounting software.
• Excellent written and verbal communication skills.

Responsibilities

• Process high volume of supplier invoices and payments.
• Perform 3-way matching of invoices to POs and GRNs.
• Prepare and execute payment runs ensuring correct authorization.

Skills

Invoice Processing

Microsoft Excel

Communication Skills

Organisational Skills

Data Maintenance

Time Management

Tools

Accounting Software

MS Office Applications

Job description

Our client is seeking an experienced, detail-oriented, and proactive Temporary Purchase Ledger Clerk to join their busy finance team. This role is crucial in ensuring the smooth and accurate processing of all company purchases and supplier payments. The ideal candidate will be able to hit the ground running, work with high volumes of transactions, and possess excellent organisational and communication skills.

Please note this is an ongoing temporary role expected to last 10-12 weeks with an immediate start required.

Key Responsibilities for the Purchase Ledger Clerk

• Invoice Processing: Processing a high volume of supplier invoices, credit notes, and staff expenses accurately and efficiently.
• Matching and Coding: Performing 3-way matching of invoices to purchase orders (POs) and goods received notes (GRNs), and accurately coding overhead invoices to the correct ledger accounts and cost centres.
• Payment Runs: Preparing and executing weekly/monthly payment runs (BACS, cheques), ensuring all payments are correctly authorised and made on time.
• Reconciliations: Performing monthly supplier statement reconciliations and resolving any discrepancies promptly.
• Query Resolution: Investigating and resolving all purchase ledger and supplier payment queries, communicating professionally with both internal departments and external suppliers.
• Data Maintenance: Setting up new supplier accounts and accurately maintaining existing vendor details within the accounting system.
• Filing & Archiving: Maintaining an organised and comprehensive purchase ledger filing system (physical and electronic) for all documentation.
• Month-End Support: Assisting the wider finance team with month-end procedures, including accruals and ledger closings, as required.

Essential Experience

• Proven, recent experience in a Purchase Ledger/Accounts Payable role.
• Strong proficiency in Microsoft Excel and other MS Office applications.
• Familiarity with standard accounting software.
• Excellent written and verbal communication skills for dealing with suppliers and colleagues.
• Highly organised, methodical, and self-disciplined, with a strong ability to manage a busy workload and meet strict deadlines.
• Ability to work independently and as a strong team player.
• Experience with high-volume invoice processing.
• Knowledge of basic double-entry bookkeeping principles.

Hours for this role are 8am-5pm Monday to Friday.

Benefits include

• Weekly pay via Elite
• Holiday pay
• Free parking

Please note we will require a copy of your UK rights to work before an application can be progressed.

Due to the unprecedented volume of response, we are currently receiving, regrettably we are no longer able to respond to every application individually. If you have not heard back from us within 48 hours, please assume your application for this role has been unsuccessful. We do read each CV carefully and if the situation changes or another potentially suitable role becomes active, we will be back in contact.