Contracts Administrator

Room at the Top Recruitment; Hoddesdon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking a Temp Contracts Administrator in Hoddesdon. This full-time on-site position requires reviewing contracts, managing sales data in ERP systems, and ensuring accurate invoice profiles. The successful candidate will have 1-3 years of experience with contracts and ERP systems like Access and Sage, alongside strong numerical skills and proficiency in Excel. Additional responsibilities include preparing reports and collaborating closely with sales and finance teams to maintain compliance and accuracy in contract management. Hourly rate is £15.50.

Qualifications

• 1-3 years of experience in contract administration in an ERP system.
• Strong numerical skills to set up invoice profiles.
• Excellent attention to detail and methodical approach.

Responsibilities

• Review contracts for completeness and compliance with policies.
• Input and maintain contract and sales data in ERP systems.
• Manage invoice profiles with a focus on accuracy.
• Generate internal Purchase Orders as required.
• Collaborate with sales and finance teams for alignment on contracts and invoicing.
• Prepare reports and support administrative tasks using MS Office tools.
• Resolve discrepancies related to contracts and orders.
• Maintain documentation and record keeping.

Skills

Review contracts for completeness and accuracy

1-3 years experience with booking contracts into ERP systems

Finance experience

Experience of ERP systems (e.g., Access, Sage)

Numerical skills

Proficient in Excel

Well organised

Analytical and problem-solving skills

Good written and verbal communication skills

Tools

Access

Sage

Excel

MS Office

Job description

Our global client based in Hoddesdon is recruiting a Temp Contracts Administrator to support their commercial operations. The successful candidate will be responsible for reviewing contracts, managing sales and purchase order data within ERP systems and ensuring the accurate and timely setup of invoice profiles. This role requires a methodical approach, strong numerical skills, and the ability to communicate effectively across departments.

This role is full-time on-site in Hoddesdon from 8.00am – 4.30pm (Monday – Friday) and offers an hourly rate of £15.50 per hour.

Duties include :

• Review contracts, including Quotations, Work Orders, and Purchase Orders, for completeness, accuracy, and compliance with company policies.
• Input and maintain contract and sales data in ERP systems (e.g., Access, Sage).
• Set up and manage invoice profiles with a strong focus on accuracy.
• Generate and request internal Purchase Orders as required.
• Work closely with the sales and finance teams to ensure alignment between contracts, invoicing, and delivery schedules.
• Use Excel and other MS Office tools to prepare reports, track contract milestones, and support administrative tasks.
• Identify and help resolve discrepancies or issues related to contracts and orders.
• Maintain a high standard of documentation and record keeping.
• Assist in streamlining administrative processes for greater efficiency.

Skills / Experience required :

• Review contracts (Quotations, Work Orders and Purchase Orders) for completeness and accuracy.
• 1-3 years’ experience with booking Contracts into ERP system.
• Finance experience i.e. (and not limited to) setting up budget files and forecasting for larger contracts, reviewing contract spend / status vs contract / PO value.
• Experience of ERP systems – i.e. Access, Sage
• Numerical skills – setting up invoice profiles
• Proficient in Excel with good working knowledge of other MS Office packages
• Well organised, methodical with excellent attention to detail
• Analytical and problem-solving skills
• Good written and verbal communication skills
• Request internal Purchase Orders