Technical Services Administrator

Igloo Ltd; Bicester; On-site; GBP 19,000 - 28,000; Full time

Benefits offered by this job

Weekly pay

Company pension

Onsite parking

Temp to Perm opportunity

Recruitment & payroll support

Job summary

Igloo Ltd is seeking a Technical Services Administrator for an office-based role at Upper Heyford. You will support the Technical Services team, processing vehicles, ordering parts, and coordinating bookings.

The ideal candidate will have admin experience, strong MS Office skills, and a proactive, detail-oriented approach in a fast-paced automotive environment.

Qualifications

• Previous administration experience is essential.
• Strong knowledge of Microsoft Office (Outlook, Excel, Word).
• Excellent attention to detail and accuracy.
• Proactive with the ability to manage multiple tasks.
• Strong organisational and time management skills.

Responsibilities

• Process vehicles through internal systems accurately and efficiently.
• Order vehicle parts and monitor order progress.
• Support technicians with vehicle preparation and handover.
• Assist with workshop scheduling and vehicle bookings.
• Create and manage workshop job cards.
• Chase dealerships for updates on repairs and outstanding work.
• Monitor recalls and identify affected vehicles for processing.
• Maintain accurate records in internal systems.
• Provide general administrative support to Technical Services.

Skills

Admin experience

Attention to detail

Organisational skills

Time management

Communication

Team player

Tools

Outlook

Excel

Word

Job description

We are currently recruiting for a Technical Services Administrator to join a busy automotive operation in Upper Heyford. This is an excellent opportunity for an organised and proactive administrator to support the Technical Services team in a varied office-based role, helping to ensure the smooth day-to-day running of workshop and vehicle administration processes.

The successful candidate will have strong administrative skills, excellent attention to detail, and be confident using Microsoft Office and internal systems within a fast-paced environment.

The Role:

As a Technical Services Administrator, your responsibilities will include:

• Processing vehicles through internal systems accurately and efficiently.
• Ordering vehicle parts and monitoring order progress.
• Working closely with the technicians to support vehicle preparation and handover.
• Assisting with workshop scheduling and coordinating vehicle bookings.
• Creating and managing workshop job cards.
• Chasing dealerships for updates on vehicle repairs and outstanding work.
• Monitoring manufacturer recalls and ensuring affected vehicles are identified and processed accordingly.
• Maintaining accurate records and updating internal systems.
• Providing general administrative support to the Technical Services department.

The Person:

• Previous administration experience is essential.
• Strong working knowledge of Microsoft Office, including Outlook, Excel, and Word.
• Excellent attention to detail and accuracy.
• Proactive approach with the ability to manage multiple tasks.
• Strong organisational and time management skills.
• Confident communicating with internal departments and external suppliers.
• Able to work independently as well as part of a team.
• Experience within an automotive environment would be advantageous but is not essential.

What We Offer:

• Weekly pay during the temporary period.
• Company pension.
• Onsite parking.
• Temp to Perm opportunity with a leading automotive business.
• Support from Igloo's recruitment and payroll teams.

Commutable from:

Bicester, Oxford, Banbury, Buckingham, Kidlington, Witney, Aylesbury and Milton Keynes.