Administrator

Igloo Ltd; Bicester; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Weekly pay

Company pension

Onsite parking

Job summary

Igloo Ltd is currently recruiting an Administrator to join a busy automotive operation in Upper Heyford. This role is ideal for someone with strong organisation skills who thrives in a fast-paced environment and enjoys varied duties.

You will support key storage and tracking processes, keep accurate records using internal systems, and work with operational teams to ensure vehicles, documentation, and key movements are managed efficiently. Weekly pay and a supportive team are offered.

Qualifications

• Previous administration experience is required.
• Strong organisational and time management skills are essential.
• Proficient with Microsoft Office, including Excel and email systems.
• Ability to work independently and use initiative.
• Detail-oriented with good communication and teamwork.

Responsibilities

• Organise and manage vehicle keys and storage.
• Maintain accurate records using internal systems.
• Manage electronic key storage and tracking processes.
• Create pick lists and support operational workflows.
• Conduct regular stock and key audits.
• Liaise with internal departments and external partners.
• Coordinate key shipments with third-party providers.
• Support workshop and compound operations as needed.
• Assist with process improvements and general office duties.

Skills

Administrative experience

Organisational skills

Time management

Microsoft Office skills

Excel

Independent working

Communication and teamwork

Attention to detail

Willingness to learn

Tools

Microsoft Office

Excel

Job description

We are currently recruiting for an Administrator to join a busy automotive operation in Upper Heyford. This is an excellent opportunity for someone with strong organisational and administration skills who is looking for a varied role within a fast-paced environment.

The successful candidate will support key storage and tracking processes, working closely with operational teams to ensure vehicles, documentation, and key movements are managed accurately and efficiently.

The Role:

As an Administrator, your responsibilities will include:

• Organising and managing vehicle keys
• Maintaining accurate records using internal systems
• Managing electronic key storage systems and key tracking processes
• Creating pick lists and supporting operational workflows
• Carrying out regular stock and key audits
• Liaising with internal departments and external partners
• Coordinating key shipments and collections with third-party providers
• Supporting workshop and compound operations where required
• Assisting with administrative process improvements and general office duties

The Person:

• Previous administration experience
• Strong organisational and time management skills
• Confident using Microsoft Office, including Excel and email systems
• Able to work independently and use own initiative
• Positive attitude with strong communication and teamwork skills
• Reliable with good attention to detail
• Willingness to learn and support process improvements

What We Offer:

• Flexible daytime hours ideal for work-life balance
• Opportunity for a permanent role
• Supportive and collaborative working environment
• Weekly pay
• Company pension
• Onsite parking
• Support from Igloo’s recruitment and payroll teams

Commutable from: Bicester, Banbury, Oxford, Buckingham, Kidlington, Aylesbury, Milton Keynes, Witney.