Team Secretary - Surgical Care

North Cumbria Integrated Care NHS Foundation Trust; Carlisle; On-site; GBP 22,000 - 25,000; Full time

Job summary

A healthcare provider in Carlisle is seeking a full-time Team Secretary to provide administrative support. Applicants should have strong communication skills and experience in a medical environment. Responsibilities include managing correspondence, maintaining diaries, and coordinating meetings. Benefits include a competitive NHS pension scheme and generous holiday allowances.

Benefits

27-day holiday scheme

Flexible working scheme

NHS discounts

Salary sacrifice schemes

Opportunities for development

Competitive NHS Pension scheme

Confidential counselling service

Qualifications

• Desirable: Previous medical terminology knowledge.
• Experience in minute taking and handling confidential information.
• Ability to manage multiple priorities.

Responsibilities

• Provide full secretarial/administration services.
• Maintain consultants' diaries and arrange appointments.
• Ensure theatre lists are used to capacity.

Skills

Strong communication skills

Organisational skills

Experience in medical secretarial support

Job description

Overview

Team Secretary Band 3 – Up to 37.5 hours. Job share would be considered. A Team Secretary role has become available within the Surgical Care Collaborative on a full time basis; however, a job share would be considered. Working hours will be spread over 5 days. Previous medical terminology knowledge and knowledge of NCIC admin systems and processes, including RTT pathways and Textflow, are desirable.

Responsibilities

• Provide a full secretarial/administration service including audio/digital typing, filing and electronic filing systems, photocopying and scanning.
• Type clinics, discharge summaries and other internal and external correspondence on behalf of the clinical teams, ensuring all documentation is correct.
• Open and action consultants' correspondence and respond accordingly.
• Maintain the consultants' diary and arrange appointments and meetings, coordinating non-clinical meetings to fit in with clinical commitments and informing others of clinicians’ availability.
• Ensure theatre lists are used to capacity; compile theatre lists effectively to avoid wasted theatre/consultant time and cancellations.
• Select from waiting list replacement patients for theatre slots that become available due to short-notice cancellations.
• Prepare admission lists and contact patients and other relevant parties; arrange transport for patients where appropriate.
• Act as the focal point of communication for the Consultants and their team, maintaining confidentiality at all times and providing high standard secretarial and administrative support to the consultants, medical staff and their team.
• Interact with other departments, patients and GPs and assist in organising the consultants’ workload to ensure effective use of manpower and resources for smooth department operation.

Qualifications and Experience

• Desirable: Previous medical terminology knowledge; knowledge of NCIC admin systems and processes, including RTT pathways and Textflow.
• Experience in medical/clinical secretarial support, minute taking, and handling confidential information.
• Strong communication and organisational skills, with the ability to manage multiple priorities.

Benefits and Other Information

• 27-day holiday scheme rising to 33 days after 10 years.
• Flexible working scheme.
• NHS discounts.
• Salary sacrifice schemes including lease cars and Cycle to Work.
• Excellent opportunities for development.
• Competitive NHS Pension scheme.
• Vivup – confidential counselling and information service.
• Subject to eligibility: some benefits may apply.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our policy for eligible vacancies.

Disclosures and Eligibility

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such a submission for Disclosure to the Disclosure and Barring Service will be required. This post may require DBS checks with associated costs to be met by the successful candidate, via salary deduction where applicable. DBS cost details: Standard Check £21.50 + £5.90 admin = £27.40; Enhanced Check £49.50 + £5.90 admin = £55.40 (deducted over 4 months or as a one-off payment).

As an organisation we support a diverse workforce and an inclusive workplace. We are committed to sustainability and expect staff to support our regional aims.

Applicants should ensure they document evidence of meeting all essential criteria in the supporting information. If sufficient responses are received, the post could close earlier than the closing date; please apply promptly. Shortlisted candidates will be notified by email to arrange interview times.