Team Secretary - Apprenticeship Opportunity

Rotherham Doncaster and South Humber NHSFT; Sheffield; On-site; GBP 24,000 - 27,000; Full time

Job summary

A leading health organization in Sheffield is seeking a motivated Team Secretary for a 0.8 WTE apprenticeship role. The position involves providing secretarial support to the Community Mental Health Teams while obtaining a Level 3 qualification. Ideal candidates should have a keen interest in caring for others and experience in clinical settings. The role offers a salary range of £24,937 to £26,598 per annum, pro rata.

Qualifications

• English and Maths at level 2 or equivalent.
• NVQ Level 2 in a related subject.
• Previous experience in a clinical setting preferred.

Responsibilities

• Provide secretarial and administrative support.
• Liaise with staff and manage administration office.
• Supervise Band 2 Receptionist / Call Handlers.

Skills

Caring for patients

Teamwork

Interest in healthcare

Education

English and Maths at level 2 or equivalent

NVQ Level 2 in a related subject

Willingness to undertake Level 3 Apprenticeship

Job description

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH)

Team Secretary – Apprenticeship Opportunity

The closing date is 05 December 2025

We are looking for a professional, motivated and caring Team Secretary to work 4 days a week (0.8 WTE) within our South Admin Team. The post holder will provide an efficient, effective and confidential secretarial and senior administrative support service to the Community Mental Health Teams based at Swallownest Court.

If you don't already have a Level 3 qualification or equivalent experience in a relevant subject, RDaSH are offering this post alongside the opportunity for you to complete a Level 3 apprenticeship qualification relevant to your role.

As an apprentice within RDaSH you will be given the opportunity to gain experience, learn work‑related skills and obtain all the tools needed to thrive.

An apprenticeship includes regular training with a college or other training organisation. Around 20% of your working hours will be spent training or studying. This leads to a nationally recognised qualification.

Whether you already work for us or are joining the Trust and NHS for the first time, apprenticeships can help you to develop the skills, knowledge and know‑how in order to embark on a successful and fulfilling career within the health service.

Main duties of the job

The post holder will be the initial liaison contact for staff and deal with referrals, correspondence and the effective dissemination of information. They will participate in ensuring efficient day‑to‑day management of the administration office, including booking meetings, events and meeting rooms, administration and note‑taking of multi‑disciplinary meetings, ensuring actions are communicated, link in with the Administration Manager and Development Support Team on monitoring data quality issues and data cleansing. Supervision of Band 2 Receptionist / Call Handlers where appropriate. Please read the attached Job Description and Person Specification for more details. Please note, this role is not eligible for sponsorship.

About us

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are dedicated to the development of our people and hold a learning half day every month for our colleagues.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first‑class care while remaining committed to our vision and values. Please view our Strategy using the link below.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website: https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation. View our Allyship video on YouTube to find out more: https://youtu.be/WMJSkLoTk4Q

The main terms and conditions of service can be found here: https://www.nhsemployers.org/publications/tchandbook

Job responsibilities

Before applying, please view the attached job description and person specification to view the full details about the role.

****If you are applying for this role via the apprenticeship route, please review the attached eligibility document to ensure you meet the eligibility criteria to undertake an apprenticeship****

We reserve the right to close the vacancy early if there are a high amount of applications.

Person Specification

Qualifications

• English and Maths at level 2 or equivalent (GCSE 9-4 or A*- C or functional skills level 2)
• NVQ Level 2 in a related subject
• NVQ level 3 in a related subject or willingness to undertake a relevant Level 3 Apprenticeship

Experience

• Demonstrate a keen interest caring for others
• Previous experience of caring for patients in a clinical setting
• Previous experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Rotherham Doncaster and South Humber NHSFT

£24,937 to £26,598 per annum, pro rata