Team Coordinator (Ceded Reinsurance Operations)

AXA Group; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global insurance firm is seeking a Team Coordinator for its Ceded Re Operations team in London. This role involves project support and coordination, effective communication with stakeholders, and assisting the Head of Operations with administrative tasks. Candidates should possess strong project management experience, excellent organizational skills, and advanced proficiency in MS Office, particularly PowerPoint. The work environment is agile and inclusive, offering opportunities to develop and grow within the organization.

Benefits

Flexible Working Arrangements

Enhanced family-friendly leave benefits

Qualifications

• Conscientious about quality and accuracy of work provided.
• Proactive and able to challenge the status quo.
• Ability to maintain strict confidentiality.

Responsibilities

• Support Ceded Re Operations senior management with project coordination.
• Coordinate communications to stakeholders.
• Manage complex diary and travel arrangements.

Skills

Experience in Insurance Industry and project management

Stakeholder engagement

Excellent Time management and organization skills

Advanced command of MS Office

Effective communication skills

Tools

MS PowerPoint

Job description

Team Coordinator (Ceded Reinsurance Operations)

AXA XL is an Equal Opportunity Employer.

Ceded Reinsurance is a strategic function within AXA XL in charge of defining and implementing the reinsurance strategy as well as administrating all reinsurance treaties through their life cycle. Ceded Re is part of the AXA Global Chief Underwriting (GCU) function, the AXA XL GCU being member of AXA XL Leadership team.

Ceded Re Operations team is responsible for the administration of all Treaty Reinsurance business written within AXA XL. Ceded Re Operations is composed of 5 key poles: Technical Operations, Technical Accounting, Data & Operations Reporting, Central Operations & Retrocession.

This role resides within the Ceded Re Operations team based in London reporting to the Head of Operations, which is responsible for:

• Responsible for supporting Ceded Re Operations senior management to support and coordinate projects, internal and external meetings, document minutes and follow up on action points/decisions made in the meeting
• Contribute to the Ceded Re Operations communication;
• Support the Head of Operations with Administrative tasks.

What you’ll be doing

What will your essential responsibilities include?

• Project Support and Coordination across Ceded Re Operations to plan and execute all aspects of all internal management meetings, steering committees, project management, external meetings (brokers, reinsurers), team events and meetings :
  • Maintain the project tracker for all initiatives/projects.
  • Compile necessary presentation materials for meetings;
  • Coordinate and organise meetings with various Stakeholders including SteerCo s, and document minutes;
  • Liaise with Transformation Officer and Business Analyst to ensure all initiatives are documented and tracked.
  • Proactive follow up on action points/decisions.
• Communication: Coordinate with all teams to support communications to key stakeholders including internal newsletter, as well as alignment and coordination within and across initiatives/projects.
• Assistance to Head of Operations for complex diary management, travel arrangements (as per company guidelines).

Develop and cultivate an effective working relationship with all Ceded Re teams, and other key external teams.

What you’ll bring

We’re looking for someone who has these abilities and skills:

• Experience in Insurance Industry and project management
• Full-life cycle program management
• Metrics and reporting experience
• Stakeholder engagement
• Conscientious about quality and accuracy of work provided
• Excellent Time management and organization skills
• Result and execution orientation
• Mental Agility: Innovative, creative thinker, willing to turn ideas on their head and leverage best practices and industry trends to enhance strategy and process. Bright and able to handle complex situations.
• Agility and ability to work on several topics at the same time
• Proactive and able to challenge the status quo
• Advanced command of MS office and in particular advanced PowerPoint skills
• Facilitation and coordination skills transversely
• Ability to take initiative and listen
• Ability to maintain strict confidentiality
• Ease in a global and matrix context
• Experience working with a virtual team
• Willing and able to work at a rapid pace and demonstrate flexibility and calm under pressure
• Effective communicator: Excellent verbal and written communication, collaboration and presentation skills (both in-person and virtually)
• Expert Collaborator: can work effectively with key stakeholders at all levels

Knows how and when to pull in resources to drive towards the best result

What we offer

Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.

We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.

For more information, see axaxl.com/sustainability.

Who we are

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business – property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com