Team Administrator

www.healthjobsuk.com - jobboard; Stafford; Hybrid; GBP 24,000 - 27,000; Part time

Job summary

A regional NHS Trust is looking for a Team Administrator to provide comprehensive administrative support to the Health and Justice Service in Stafford. The role is part-time (25 hours per week) and features responsibilities like performance monitoring and managing confidential records. Candidates should have an NVQ 3 in Business Admin or relevant experience and proficiency in Microsoft Office. This position offers a chance to be part of a dynamic team while enhancing administrative skills in the healthcare sector.

Benefits

Career development opportunities

Flexible working hours

Supportive working environment

Qualifications

• Must have NVQ 3 in Business Admin, finance, or relevant experience.
• Good written and verbal communication skills required.
• Experience working within the NHS preferred.

Responsibilities

• Provide comprehensive administrative support to the Health and Justice Service.
• Collate statistical information and support performance monitoring.
• Take minutes of local team meetings and monitor actions.

Skills

Office procedures

Organizational skills

Customer care

Communication skills

Flexibility

Education

NVQ 3 in Business Admin

Good standard of general education including English and Maths to GSCE

Recognised typing qualification

Tools

Microsoft Office Suite

Job description

Main area Administration Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 25 hours per week (Monday to Friday (flexible working)) Job ref 301-JP-26-7737464

Employer Midlands Partnership University NHS Foundation Trust Employer type NHS Site Mellor House Trust HQ St George’s Hospital (Negotiable) Town Stafford Salary £24,937 - £26,598 pa pro rata Salary period Yearly Closing 07/02/2026 23:59

Team Administrator

NHS AfC: Band 3

Job overview

This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:

• North Staffordshire Combined Healthcare NHS Trust
• MPFT
• UHNM, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.

This will be the case for 7 calendar days from: 19/01/2026 to 26/01/2026 following this the vacancy will be open externally.

The post holder will provide an effective and efficient administrative service to the multidisciplinary community mental health services. The needs of the service user will be the utmost priority. The principle of high-quality customer care is at the heart of this role.

Working within the service can at times be a challenging environment, by way of telephone calls, visitors, meetings and numerous daily urgencies. The post holder requires the ability to work under pressure, with conflicting demands at times, and an understanding that they will encounter Criminal Justice related material.

If you have a willingness to assist others, the ability to provide a full range of office tasks, confidence in utilising various Microsoft Office packages, and the autonomy to plan and prioritise your own workload in a unique working environment – this could be the role for you.

Please note that this role is office based whilst undergoing a probationary period and thereafter will be a blend of office base and home working.

Main duties of the job

1. Provide comprehensive administrative support to the Health and Justice Service
2. Collate statistical information and support performance monitoring.
3. Take minutes of local team meetings and monitor actions.
4. Provide confidential and efficient word processing service, including the preparation of reports and letters.
5. Provide support around E-Procurement i.e. office supplies, clinical supplies, raising purchase orders and receipting goods.
6. To demonstrate the Trust’s values in everything you do in the work environment.
7. Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
8. To accurately maintain and keep secure patient health and staff records/systems in line with policy and standard operating procedure, to ensure data quality, confidentiality and compliance with the current Data Protection Law.
9. To plan and organise appointments, meetings, clinics, rosters, diaries, and activities to ensure that standards of service appropriate to the area of work are met.
10. Undertake general office duties as required including filing, photocopying, faxing, scanning and maintaining stock levels.
11. Logging calls with the Trust’s Serviced Desk for IT issues, building repairs, works etc.
12. Prioritise and manage own workload to meet the needs and requirements of the service demands.
13. Provide cover for other administrative staff within the service as required…

Working for our organisation

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.

We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.

We are ‘United in our Uniqueness’ and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

Please note, we may be required to close this vacancy early if we receive a high volume of applications

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.

Detailed job description and main responsibilities

Provide comprehensive administrative support to the Health and Justice Service

1. Collate statistical information and support performance monitoring.
2. Take minutes of local team meetings and monitor actions.
3. Provide confidential and efficient word processing service, including the preparation of reports and letters.
4. Provide support around E-Procurement i.e. office supplies, clinical supplies, raising purchase orders and receipting goods.
5. To demonstrate the Trust’s values in everything you do in the work environment.
6. Open, sort and distribute incoming post, prioritising and screening urgent correspondence ensuring it receives appropriate attention/direction.
7. To accurately maintain and keep secure patient health and staff records/systems in line with policy and standard operating procedure, to ensure data quality, confidentiality and compliance with the current Data Protection Law.
8. To plan and organise appointments, meetings, clinics, rosters, diaries, and activities to ensure that standards of service appropriate to the area of work are met.
9. Undertake general office duties as required including filing, photocopying, faxing, scanning and maintaining stock levels.
10. Logging calls with the Trust’s Serviced Desk for IT issues, building repairs, works etc.
11. Prioritise and manage own workload to meet the needs and requirements of the service demands.
12. Provide cover for other administrative staff within the service as required…

Please see attached Job description/Person specification for further details.

This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn

Person specification

Qualifications & Training

• NVQ 3 in Business Admin, finance, customer care or relevant experience
• Possesses a good standard of general education including English and Maths to GSCE standard
• Possesses a recognised typing qualification (RSA II typing or equivalent) or can display word processing skills to an equivalent level of competence
• Proficient in the use of Office Package (i.e. Outlook, Word, PowerPoint, Excel etc.)
• Good written and verbal communication skills

Experience

• Working as part of a team
• Previous experience of working within the NHS

Skills, Knowledge & Abilities

• A good understanding of office procedures
• Manage and prioritise own workload
• Dealing with the public
• Excellent organisational skills
• Work on own initiative and as part of a team
• Flexible/Adaptable Approach with good interpersonal skills
• Ability to work under pressure and to meet tight deadlines, prioritising workload
• To be able to travel to other sites within MPFT
• Knowledge of medical terminology

Personal Attributes

• Approachable
• Smart Appearance
• Demonstrate sensitivity, discretion and integrity

Employer certification / accreditation badges