Supply Chain Procurement Administrative Assistant

ZipRecruiter; Reading; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading controls automation firm is seeking a Supply Chain Procurement Administrative Assistant to aid in maintaining the ERP system's accuracy. Key responsibilities include managing purchase orders, tracking compliance, and ensuring team support. Candidates should be detail-oriented and proficient in Microsoft Office. This is a full-time, on-site role based in Reading, UK.

Qualifications

• Interest in developing office and manufacturing skills.
• Ability to quickly learn ERP systems.

Responsibilities

• Maintain accuracy of the ERP system.
• Assist with purchase orders and acknowledgments.
• Track environmental compliance in ERP.

Skills

Proficient in Microsoft Office

Excellent communication skills

Organizational skills

Detail-oriented

Education

Associate or bachelor’s degree in supply chain or related field

High School diploma or equivalent

Tools

Syteline 10

Job description

Overview

The Supply Chain Procurement Administrative Assistant will be responsible for aiding the Supply Chain Team in maintaining the accuracy of the ERP system.

Reports to

Supply Chain Manager

Vacancy Status

Local Candidates Only

Position Type

Full-Time

FLSA Status

Hourly

Essential Job Functions

• Use of Enterprise Resource Planning (ERP) system to perform the following tasks:
• Purchase Orders
• Acknowledgements
• Update Acknowledgements as received through the [e-mail] email address
• Update or Add Ship/Tracking information in Syteline for use by non-Procurement Indicon staff members.
• Past Due PO Lines
  • Clean up existing Past Due lines by updating the system.
  • Identify true Past Due lines.
  • Escalate Past Due lines to appropriate team members or to SC Manager.
• Purchase Orders – Receiving Errors
  • Review Receiving Errors Cart to identify Purchase orders that cannot be received in.
• Purchase Orders – Invoicing (3-Matching) Errors
  • Identify and rectify the invoicing errors.
  • Maintain KPI file to monitor Invoicing Error KPI.
• SIM Board – updates and escalations
  • Update both Electronic and Production SIM boards to reflect most accurate and up to date information.
• Environmental Compliance tracking in ERP system
• Perform additional duties as required by the Supply Chain Manager.
• Ensure staff members follow all safety regulations.

Requirements

• The position will be filled by a candidate interested in pursuing or continuing to develop their office and manufacturing skills.
• Proficient in Microsoft Office, including a working knowledge of Excel.
• Ability to quickly learn how to interact with an Enterprise Resource Planning (ERP) System – Syteline 10 knowledge a plus but not required.
• Excellent communication and organizational skills
• Detail Oriented and an awareness of soft skills.
• Follow 6S practices daily.

Essential Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is work that requires the following physical activities: sitting, sifting, twisting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking, hearing, and visual acuity.
• Extended periods of sitting are routine, and the job may require the ability to lift 50 lbs.

Education/Experience

• Associate or bachelor’s degree in supply chain, Business, or related field.
• High School diploma or equivalent

Working Environment

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Frequently communicates with employees, vendor and logistical companies

For this role you must have authorization to work in the United States. There is no employer sponsorship of U.S. or work authorization with this role. Qualified applicants are considered for employment, and employees are treated during employment without regard to veteran status, or any other legally protected status.

The above statements are intended to describe the general nature and level of work being performed by the incumbent. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities, as listed above.

Company Description

Our areas of expertise include conveyor Controls, Tooling Controls, Aarell Process Controls, Vision System Integration, and UL Certified Control Panel Fabrication. Our unmatched controls design experience and proven technologies make us uniquely qualified to deliver the most reliable automation solutions to our clients.

Indicon Corporation is an Equal Opportunity Employer. Indicon Corporation does not discriminate on the basis of race, color, religion, sex, national origin, disability, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

www.indicon.com