Subcontracts Administrator

Black & Veatch; Glasgow; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is looking for a Subcontracts Representative to manage subcontract development and administration. This role offers a unique opportunity to contribute to project requirements within a dynamic team. The ideal candidate will possess strong administration skills and have experience in subcontract support, ideally from sectors such as construction or manufacturing. The position is based in the heart of Glasgow, allowing for a hybrid working model that promotes flexibility and work-life balance. Join a collaborative environment where your skills will have a significant impact on project success and team dynamics.

Qualifications

• Strong administration skills and experience in subcontract support roles are ideal.
• Relevant experience may substitute for a degree.

Responsibilities

• Administer mildly complex subcontracts and manage the bid evaluation process.
• Coordinate meetings and handle formal correspondence for assigned subcontracts.

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Mathematical skills

Problem-solving skills

Education

BA or BS in Construction Management

BA or BS in Engineering

BA or BS in Purchasing

BA or BS in Business

BA or BS in Technical or related field

Tools

Microsoft Suite

Job description

Job Summary

We are seeking a Subcontracts Representative who will be responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group.

You will be responsible for administering/supporting with our Subcontracts Field Management process.

This is an ideal opportunity for a candidate with strong administration skills who has preferably worked in a subcontracts support role. This experience can be gained from within any sector, including construction, retail, manufacturing or FMCG.

This role is Glasgow based in our city centre office, where we operate a hybrid working model.

Key Responsibilities

General:

• Assigned mildly complex subcontracts.
• Files appropriate record documents and follows filing rules.
• Proficient in the basic functions of applicable software.

Subcontract Development Responsibilities (if assigned):

• Prepares subcontract related bid documents and bidders list.
• Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed.
• Manages the bid evaluation process through the distribution of proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation. Makes recommendations for selected bidder(s) and for award.
• Schedules, coordinates and manages the negotiation process with oversight. Begins to resolve simple and mildly complex commercial terms and conditions exceptions.
• Coordinates the award and contract conforming process.
• Ensures subcontractor compliance with Prequalification requirements.

Subcontract Administration Responsibilities (if assigned):

• Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts.
• Draft/log formal correspondence for assigned subcontracts.
• Perform Change Management duties for assigned subcontracts.
• Review and process invoices.
• Closeout assigned subcontracts.

Management Responsibilities

Individual Contributor

Preferred Qualifications

BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree.

Preferred skills:

• Analytical / organizational skills.
• Strong communications skills, both written and oral.
• General computer skills, Microsoft suite.
• Initiative, self-starter, highly motivated.
• Attention to detail.
• Interpersonal, Mathematical and Problem-solving skills.
• Knowledge of construction disciplines, construction means & methods and construction equipment.
• Knowledge of commercial terms and conditions.

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

• Normal office/field environment.
• Includes, but may not be limited to:
• Sitting, talking, grasping, hearing, keyboard input, seeing and writing.
• Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.
• Ability to travel.
• Willing to relocate.

Competencies

• Manages complexity.
• Balances stakeholders.
• Communicates effectively.
• Decision quality.
• Manages conflict.

Salary Plan

PCR: Procurement

Job Grade

002