Stores Administrator (Part time, Fixed Term Contract)

Interaction Recruitment; Northampton; On-site; GBP 40,000 - 52,000; Part time

Job summary

A recruitment agency is seeking a motivated Stores Administrator for a fixed-term part-time role in Kettering. You will manage stock, purchase orders, and invoices to ensure smooth operations within the Maintenance Department. The ideal candidate will have experience in stores or warehouse environments, be competent in Microsoft Office, and have strong organisational skills. This position offers flexibility with a commitment to teamwork, making it an excellent opportunity for those looking to develop their career in maintenance and stores operations.

Benefits

Flexible working arrangement

Hands-on experience in a maintenance environment

Opportunity for career progression

Qualifications

• Previous experience in a stores or warehouse environment.
• Working knowledge of stock management and stores operations.
• Understanding of purchase ledger processes.

Responsibilities

• Monitor purchase orders and maintain recommended stock levels.
• Approve invoices via SAP and resolve queries.
• Count and reconcile stock daily, reporting discrepancies.
• Assist with purchasing and booking in parts.
• Manage repair processes and returns.

Skills

Strong literacy and numeracy

Competent in Microsoft Office

Organised with the ability to prioritise workload effectively

Analytical and detail-oriented

Assertive, able to challenge where necessary

Previous experience in a stores or warehouse environment

Experience in a fast-paced operational setting

Tools

SAP

Job description

Stores Administrator (Fixed Term – 6 Months, 2 Days per Week)

Location: Kettering

Contract: Fixed Term, Part-Time (full time 2 days per week, approx 16 hours a week)

Overview

We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes. The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.

Key Responsibilities

• Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
• Invoice Authorisation: Approve invoices via SAP resolving queries where required.
• Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
• Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
• SAP Revisions: Manage repair processes and returns.
• Courier & Export Management: Arrange UK and international shipments, including customs documentation.

Key Relationships

• Maintenance Planner
• Maintenance Store Administrator
• Maintenance Manager
• Wider Maintenance Team

Collaboration and clear communication with both internal teams and external suppliers are essential for success in this role.

Candidate Profile

• Strong literacy and numeracy
• Competent in Microsoft Office
• Working knowledge of stock management and stores operations
• Organised with the ability to prioritise workload effectively
• Assertive, able to challenge where necessary
• Analytical and detail-oriented
• Previous experience in a stores or warehouse environment
• Experience in a fast-paced operational setting
• Understanding of purchase ledger processes
• Knowledge of engineering or technical equipment desirable
• SAP competence is advantageous but not essential

Why This Role?

• Join a small, committed, and dynamic team on an impactful fixed-term contract
• Opportunity to gain hands-on experience in a maintenance and stores environment
• Flexible part-time working arrangement (2 full days per week, ideally Thursdays and Fridays)
• Exposure to a range of operational and administrative processes with potential career progression

Please apply today to start this role in January 2026.