Site Administrator

Morson Talent; Glasgow; On-site; GBP 80,000 - 100,000; Full time

Job summary

An employment business is seeking a Site Administrator in Glasgow to join a live project environment. You will support the Project Manager and Commercial Lead with high-quality administrative functions. Responsibilities include processing payroll, maintaining project records, and communicating effectively with stakeholders. This is a hands-on role ideal for someone diligent, organized, and reliable, with essential IT proficiency in Microsoft 365. The position offers a competitive rate of £14.37/hr inside IR35.

Qualifications

• Strong IT skills, proficient in Microsoft 365 including Excel, Word, and Outlook.
• Excellent communication skills and experience in a busy site office.
• Highly organised, diligent, and reliable with a strong attention to detail.

Responsibilities

• Processing daily time-writing data and allocating hours to budget codes.
• Creating requisitions for materials and site supplies.
• Maintaining and updating project tracking and progress sheets.
• Filing and archiving records in line with company processes.
• Recording health & safety information and updating databases.
• Processing new starter and onboarding documentation.
• Maintaining training and competency records.
• Supporting weekly payroll processing with Head Office.
• Taking minutes of meetings and distributing actions.
• General office and site administration support.

Skills

Strong IT skills

Excellent communication skills

Highly organised

Strong attention to detail

Ability to work independently and as part of a team

Tools

Microsoft 365 (Excel, Word, Outlook)

Job description

Site Administrator

£14.37/hr PAYE

Scotstoun

Full Time

Inside IR35

An opportunity to join KAEFER UK & Ireland as a Site Administrator, supporting a live project environment in a pivotal administrative role. This position is central to the smooth delivery and control of site operations, working closely with the Project Manager and Commercial Lead.

The Site Administrator will provide high-quality, accurate administrative support across commercial, operational, health & safety, and payroll functions. Reporting into the Commercial Lead, the role requires strong attention to detail, confidence working to deadlines, and the ability to communicate effectively with multiple stakeholders in a fast-paced project office.

This is a hands‑on role suited to someone who enjoys structure, accuracy, and being relied upon as a key support function on site.

Role Responsibilities

• Processing daily time‑writing data and allocating hours to correct budget codes
• Creating requisitions for materials and site supplies
• Maintaining and updating project tracking and progress sheets
• Filing and archiving records in line with company processes
• Recording health & safety information and updating databases
• Processing new starter and onboarding documentation
• Maintaining training and competency records
• Supporting weekly payroll processing with Head Office
• Taking minutes of meetings and distributing actions
• General office and site administration support

Typical Knowledge, Skills, and Qualification Requirements

Essential

• Strong IT skills, with proficiency in Microsoft 365 (Excel, Word, Outlook)
• Excellent communication skills and confidence working within a busy site office
• Highly organised, diligent, and reliable
• Strong attention to detail with accurate record-keeping
• Comfortable working independently or as part of a wider team
• Able to work to daily and weekly deadlines

Morson is acting as an employment business in relation to this vacancy.