Senior Financial & Operational Administrator

Venus Recruitment Ltd; Farnborough; On-site; GBP 30,000 - 40,000; Full time

Job summary

A manufacturing business in Farnborough seeks a Financial Admin and Operational Support professional. This full-time role involves maintaining accounts, handling various financial tasks, and supporting the Operations Manager. The ideal candidate will have prior financial experience, strong organizational skills, and proficiency in SAGE. A competitive benefits package is included, such as enhanced pension contributions and private health insurance.

Benefits

23 days holiday plus Bank Holidays

Enhanced pension scheme

Private Health Insurance

DIS x 3

Qualifications

• Previous experience in financial/admin roles is mandatory.
• Strong proficiency in SAGE for maintaining accounts.
• Excellent problem-solving skills essential for the role.

Responsibilities

• Maintain accounts and provide inputs for Management Accounts.
• Handle payment processes and bank reconciliations.
• Support shipping and liaise with customs for successful logistics.

Skills

Financial/accounting experience using SAGE

Strong organisational skills

Excellent communication skills

Ability to multitask

Problem-solving skills

Detail-oriented

Confidentiality

Professional phone manner

Proficient in MS Office

Education

Accounting technician qualification

Tools

SAGE

Job description

An international manufacturing business is offering a busy, varied role within their small Farnborough team as it enters an exciting phase of growth. The Financial Admin and Operational Support role is a key senior position responsible for providing efficient and effective support to the business, undertaking a wide range of financial and production related administration, shipping coordination, reporting, purchasing and general support to the Operations Manager.

This is a full-time role Monday to Friday with some flexibility on the hours – core hours are 8am to 4.30pm.

The role reports into the Director in Farnborough and works closely with the Financial Controller and his team who are based in Ireland. Responsibilities include :

• Maintaining accounts using Sage
• Providing inputs for monthly Management Accounts
• Bank reconciliations, payments and direct debits
• Accounts receivable and accounts payable including reconciliation of purchase orders and sales
• Inputting monthly payroll for the Farnborough team to external provider
• Cash flow forecasting and Credit Control
• Expense payments and VAT Submissions.

Working with Production, the Operations Manager, and wider team in Farnborough, responsibilities include :

• Shipping support, producing shipping invoices and liaising with customs
• Liaising with customers / suppliers, order entry and production orders
• Completing weekly / monthly updates for production reports
• Monitoring stock levels and maintaining inventory records
• Providing facilities management support
• Liaising with insurance provider for vehicle insurance
• Ordering and purchasing consumables, PPE and equipment for production
• Support the Operations Manager with scheduling a 3 shift production cycle
• Act as first point of contact for calls / meeting and greeting visitors
• Arrange and prepare for meetings and events including booking catering.

Skills we’re looking for :

• Previous financial / accounting experience using SAGE
• Strong organisational, communication and interpersonal skills
• Ability to multitask and prioritise own workload
• Positive 'can do' attitude with excellent problem-solving skills
• Detail-oriented with a high level of accuracy
• Discretion and a high level of confidentiality is essential
• Ability to use initiative and take ownership of assigned responsibilities
• Excellent customer relations skills and a professional phone manner
• Accounting technician qualification would be desirable but not essential
• Proficient MS Office skills.

A good benefits package is offered including 23 days holiday plus BH – rising with service, enhanced pension scheme - up to 15% employer contribution, Private Health, DIS x 3