Senior Executive Assistant

Acosta Europe; Woking; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading European company is seeking a Senior Executive Assistant to provide proactive and confidential support to the President. In this role, you will handle complex scheduling, facilitate board-level governance, and manage administrative operations. The ideal candidate has over 5 years of experience supporting senior executives and possesses advanced skills in Outlook and MS Office. This role offers a supportive work environment and opportunities for growth.

Benefits

Supportive work environment

Ongoing development opportunities

Opportunity to make a tangible impact

Qualifications

• Minimum 5 years experience supporting senior executives at senior EA/PA level.
• Experience managing board-level administration and governance processes.
• Ability to manage competing priorities effectively.

Responsibilities

• Manage complex and fast-moving calendars for the President.
• Coordinate travel, itineraries, and logistics as required.
• Produce executive documents including board papers and reports.

Skills

Emotional Intelligence

Proactive Solution-Focused Attitude

Exceptional Organizational Skills

Strong Communication Skills

Confidential Information Handling

Problem-Solving Ability

Education

Degree-level education or equivalent experience

Tools

Outlook

MS Office

Job description

Senior Executive Assistant

Your career startswith Acosta Europe.

Job Title: Senior Executive Assistant

Location: Woking / Stoke / Remote

Salary: Competitive

About the Role

The Senior Executive Assistant provides high-level, proactive and confidential support to the President. The role ensures the smooth operation of executive activities, supports board-level governance, and may provide line management to the administrative / office team. The Senior EA enables senior leaders to focus on strategic priorities by managing complex schedules, board processes, communications, and key projects.

Key Responsibilities

Executive Support

• Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.
• Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.
• Prepare executive documents including board papers, presentations, reports, agendas, and minutes.
• Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.
• Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.
• Maintain confidentiality at all times, handling highly sensitive information with discretion.
• Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.

Board & Governance Support

• Coordinate the timely production, formatting and distribution of papers, briefs and notes.
• Ensure meetings comply within internal governance and procedural requirements.
• Liaise closely with key senior stakeholders.
• Manage action logs, ensuring follow-up with owners and monitoring progress.

Project & Operational Support

• Support with key business initiatives and cross-functional projects, coordinating activities and tracking timelines.
• Conduct research, collate data, and maintain accurate records and documentation.
• Produce briefing materials for external meetings, visits, or events.
• Organise internal or external events, leadership workshops, and strategic planning sessions.
• Linemanage administrative support roles (EA / Office Administrator).
• Support appraisals, workload allocation, record keeping, and development planning.
• Lead improvements to administrative processes, systems, and cost‑efficiency initiatives.

Personal Attributes

• Emotionally intelligent and resilient.
• Highly proactive, adaptable, and solutions-focused.
• Able to work independently with minimal supervision.
• Calm under pressure, flexible with changing priorities.
• Professional, confident and a positive ambassador for the business.

Essential Knowledge & Skills

• Significant experience supporting senior executives (minimum 5 years at senior EA / PA level).
• Demonstrable experience managing board-level administration, board packs, and governance processes.
• Advanced skills in Outlook, MS Office, and presentation creation.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication with the ability to influence and build relationships across all levels.
• Ability to handle confidential information with absolute discretion.
• Strong problem-solving ability; proactive forward planner.
• High level of attention to detail and accuracy.

Highly Desirable Experience

• Experience supporting a President or senior leadership in a complex or fast-moving environment.
• Experience managing small teams or administrative functions.
• Degree-level education or equivalent professional experience.

What We Offer

At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward-thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business.

JOIN THE TEAM

Got what it takes?

In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us