Senior Executive Assistant

Royal College of Physicians; Greater London; Hybrid; GBP 46,000 - 48,000; Full time

Job summary

A prominent medical organization in Greater London is offering a Senior Executive Assistant position. The role demands excellent support for the CEO and board, including diary management and corporate event coordination. Candidates should have strong executive support experience and be comfortable in a dynamic work environment. The position offers a hybrid working model and a competitive salary. Applications are encouraged from all qualified individuals, fostering an inclusive work environment.

Benefits

Buy annual leave

Mental health activities and sessions

Enhanced pension scheme

Health cash plan and employee discounts

Qualifications

• Significant experience providing executive support to senior position holders.
• Comfortable working in a dynamic and fast-paced environment.

Responsibilities

• Provide first-class support to the CEO and chair of the Board of Trustees.
• Manage diary, mail, meetings, travel, and accommodation.
• Coordinate major corporate events.

Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

SharePoint

Administrative Experience

Budgeting

Google Suite

Job description

Senior Executive Assistant — Executive Office

Working arrangements: We are committed to a hybrid working model that means most staff work flexibly spending a minimum of 6 days a month in the office. However the nature of this role will require the post holder to be present in the office at least 4 days per week with some flexibility based on the annual cycle of activity. Standard working hours between 9 am and 5 pm Monday to Friday.

Purpose and scope

• Provide first‑class direct and responsive support to the CEO, president and chair of the RCP Board of Trustees, including efficient coordination and management of the diary, mail, meetings, travel, accommodation, preparation of agendas, collating information, organization and recording meetings as required.
• External‑facing activity: assess enquiries directed to the president/CEO and chair of the board of trustees, triage them in terms of importance and risk, determine any delegation to senior officers or executive directors, and communicate in writing, by email, over the phone and in person with senior stakeholders.
• Develop and maintain key relationships with counterparts in other medical royal colleges and the wider healthcare network, including membership of networking groups, to support CEO and presidential stakeholder relationships.
• Internal‑facing activity: manage the activity of the executive office, work with senior levels of RCP governance—including the CEO, senior officers, college officers and executive leadership—to ensure effective communication and flow of work, and promote collaborative working across all areas of the college to maintain quality in the delivery of organisational objectives.
• Work closely with internal colleagues to coordinate, plan and deliver major corporate events.

About you

You are a motivated and enthusiastic individual with significant experience providing first‑class executive support to senior position‑holders within a similar organisation. You will be comfortable working in a dynamic and fast‑paced environment, capable of establishing strong working relationships throughout the organisation, and confident making evidence‑based decisions while respecting the boundaries of your role.

You will have the opportunity to be involved in some of the most interesting work of the college.

How to apply

Please click Apply Now to submit your CV and a supporting statement (no more than 2 pages) with clear examples of how your skills and experience match the job description and person specification. Applicants who do not submit a relevant supporting statement as requested will not be shortlisted.

For an informal discussion about this role, candidates are welcome to contact our recruitment team on:

Email: ___________

Telephone: ___________

Closing date: 11 January 2026

Interviewing date: 19 January 2026 (w / c)

The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.

The RCP is all about our people, members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone. We know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st‑century medical workforce and the diverse population of patients we serve is a priority for us.

Who we are

The Royal College of Physicians (RCP) is a rewarding and friendly place to work with an incredible history dating back to our foundation in 1518 by King Henry VIII. We are a professional membership body for physicians and doctors who work in hospitals, with over 40 000 members in the UK and around the world, working to improve patient care and reduce illness. Our activities focus on educating, improving and influencing for better health and care.

The benefits

• Buy annual leave
• Mental health activities and sessions
• Enhanced pension scheme
• Health cash plan and employee discounts

Our people

• Dr Mumtaz Patel – RCP President

  I am passionate about supporting our current and next generation of physicians with an aim to improve patient care for all. Our strategic mission is educating, improving and influencing health care design and delivery.

• Chiraag Panchal – Executive Director of People and Culture

  Working at the RCP my team and I have undertaken significant projects and initiatives that have shaped our workplace culture and HR strategies.

• Anna Johnson – Exams Coordinator

  As a working mum the RCP has gone above and beyond in helping me to achieve a work‑life balance. I have never been made to feel that I have to make a choice between work and family life.

• Craig Gunderson – Internal Communications Manager

  The RCP has a positive and inclusive culture. Everyone’s opinion is valued regardless of their role and everyone has the chance to get involved in things that are important to them.

• Cameron Carby – IT Desktop Support Analyst

  Starting as an apprentice I gained a lot of exposure to various systems and had considerable levels of responsibility. This quickly developed my skills and boosted my self‑confidence, allowing me to take on further projects and responsibilities.

Required Experience and Key Skills

Required Experience: Senior IC

Key Skills: Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, White Papers, Calendar Management, Microsoft Excel, SharePoint, Administrative Experience, Budgeting, DoD Experience, Google Suite

Employment Type: Full‑Time

Experience: X years

Vacancy: 1

Monthly Salary: 46,000 – 48,000