Senior Events Associate

World 50 Group; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading global organization is seeking a Senior Events Associate to join their London-based team. This role involves planning and executing a variety of global live and virtual events while managing budgets and supplier relations. The ideal candidate will have strong experience in B2B events management, a proactive approach to problem-solving, and excellent organizational skills. This position supports hybrid work and requires some global travel.

Benefits

Impactful Work

Diverse & Inclusive Culture

Growth Opportunities

Qualifications

• Strong experience managing conferences, awards or other B2B events.
• Proven record of running projects from concept through to completion.
• Experience managing an event project team.
• Highly organized and able to deal with multiple tasks across multiple projects simultaneously.
• Event Sustainability Management experience desirable.

Responsibilities

• End to end planning and execution of a wide portfolio of global events.
• Forecasting and recording all spend on the event in the Salesforce system.
• Negotiating with suppliers and agreeing contracts.
• Managing fixed and variable spends against target.
• On site management of project team suppliers and delegates.

Skills

Marketing

Catering

Organizational skills

Hospitality Experience

Management Experience

HubSpot

Event Planning

Events Management

Project Management

Event Marketing

Leadership Experience

negotiation

Tools

Salesforce

Cvent

Award Force

Job description

Role: Senior Events Associate

Reports To: Karina Goska Senior Event Manager

Location: London

Workplace Type: We ask all employees to work a hybrid schedule with a minimum 2x / week in their local office. We welcome employees to utilize office space more than that where possible. This position requires global travel to events.

The Role

The Member Experience / Event Operations team at Procurement Leaders is responsible for the planning management and delivery of a varied international calendar of events. We are looking for an aspiring organised and innovative associate to join our London based events team. This role will ensure the delivery of our world-class global live and virtual events including conferences and awards ceremonies.

What you’ll do

• High level delivery - End to end planning and execution of a wide portfolio of global events
• Budget management Forecasting and recording all spend on the event in the Salesforce system; from AV and venue to staff expenses and travel costs. Managing fixed and variable spends against target and to achieve approved profit margin.
• Audio visual concepts stage and set design lighting and sound. Negotiating with suppliers and agreeing contracts sourcing materials and assisting relationship between AV supplier and internal production team including management of vendor onsite.
• Print and design to include supplier management collaborating with graphic designers on design layout and copy.
• Logistics couriers travel planning accommodation hotel negotiations.
• Partner fulfillment - exhibition planning partner liaison partner information guides delegate lists meeting and delivering on contractual agreements.
• Venues sourcing venues contract negotiations F&B management liaison with main contacts and BEO sign off.
• On site management of project team suppliers and delegates responsible for the customer experience and health & safety.
• Delegates work closely with the marketing team on communications schedule data management attendance across events and accommodation.
• App and Registration Creation and build of event apps management of registration tool (pre during and post event).
• Internal stakeholders working with the Conference Producer Sales Teams and Content Teams to maximise the customer experience meet speakers sponsor expectations and produce high quality events. Reporting results to the senior team.
• Support the companys pledge to stay ahead in terms of sustainability in the event space

Who you are

• Strong experience managing conferences awards or other B2B events
• Proven record of running projects from concept through to completion
• Experience managing an event project team
• Highly organised and able to deal with multiple tasks across multiple projects simultaneously. Time management is essential.
• Multi-function experience is also necessary a basic understanding of sales processes marketing content production accounting and reporting.
• A common-sense approach to difficult situations and solution oriented.
• Foresight on the hazards and pitfalls of event planning experience in identifying potential problems and planning for contingencies.
• Knowledgeable with invoicing compliance procedures.
• Event Sustainability Management experience desirable
• Familiarity with Sales Force Cvent and Award Force desirable.

Company Overview

Procurement Leaders is the worlds most influential procurement network and intelligence platform empowering senior executives from 750 leading global companies. We bring together a community of 33000 procurement leaders to exchange insights accelerate decision-making and drive strategic success. Through our globally recognized events we foster meaningful discussions and connections featuring C-suite speakers and delegates from the worlds most iconic brands including Diageo Toyota Etihad Walgreens and Heineken.

Procurement Leaders is wholly owned by World 50 Group an organisation that is committed to facilitating collaboration among top executives and thought leaders around the world.

Why World 50 Group

• Impactful Work : Play a pivotal role in shaping a future of extraordinary impact.
• Diverse & Inclusive Culture : Be part of a team that celebrates diversity and fosters an inclusive environment where everyone can contribute and succeed.
• Collaborative Environment : Work alongside passionate and talented colleagues who share your drive for making a difference.
• Growth Opportunities : Access to professional development networking and the chance to grow within an innovative global organisation.

As a purpose-driven company we are committed to fostering an inclusive diverse and equitable environment that accelerates the success of our members and their organisations. We believe in the power of diverse backgrounds and experiences to make us stronger. Our team is dedicated to creating a community where everyone can thrive.

Required Experience

Senior IC

Key Skills

• Marketing
• Catering
• Organizational skills
• Hospitality Experience
• Management Experience
• HubSpot
• Event Planning
• Events Management
• Project Management
• Event Marketing
• Leadership Experience
• negotiation

Employment Type: Full-Time

Experience: years

Vacancy: 1