Senior Document Controller – Infrastructure Projects

J. Murphy & Sons Ltd; Inverness; On-site; GBP 30,000 - 38,000; Full time

Job summary

Murphy is seeking a proactive Document Controller to manage construction documentation and ensure it is stored in a controlled manner across the CDE (Aconex and client systems) and JMS folders.

You will create and maintain document registers, allocate document numbers, perform quality checks, and coordinate distribution lists, handover files, and archiving. The role requires attention to detail, strong organisation, and the ability to work with diverse stakeholders on complex projects.

Qualifications

• Experience with Document Management Systems and controlled document handling.
• Ability to build relationships with diverse stakeholders.
• Demonstrates a can-do attitude and team collaboration.
• Attention to detail and professional presentation of documents.

Responsibilities

• Ensure document control is the focal point for all construction documentation and is managed in a controlled manner.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEs is permanently available or transferred to the JMS CDE prior to contract completion.
• Create and maintain document registers as required.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue.
• Quality check documents and edit any typographical/formatting errors that may lead to disqualification or unprofessional appearance.
• Create and maintain distribution lists/workflows/review cycles.
• Collate and issue handover documentation (O&M manuals, H&S files, as-built records, data books etc.)
• Archive documents to ensure legibility and traceability.

Skills

Document management

Stakeholder relations

Team player

Can-do attitude

Tools

Hummingbird

BIW

Aconex

Job description

Murphy is seeking a proactive Document Controller to manage construction documentation and ensure it is stored in a controlled manner across the CDE (Aconex and client systems) and JMS folders.

You will create and maintain document registers, allocate document numbers, perform quality checks, and coordinate distribution lists, handover files, and archiving. The role requires attention to detail, strong organisation, and the ability to work with diverse stakeholders on complex projects.