Document Controller

J. Murphy & Sons Ltd; Inverness; On-site; GBP 30,000 - 38,000; Full time

Job summary

Murphy is seeking a proactive Document Controller to manage construction documentation and ensure it is stored in a controlled manner across the CDE (Aconex and client systems) and JMS folders.

You will create and maintain document registers, allocate document numbers, perform quality checks, and coordinate distribution lists, handover files, and archiving. The role requires attention to detail, strong organisation, and the ability to work with diverse stakeholders on complex projects.

Qualifications

• Experience with Document Management Systems and controlled document handling.
• Ability to build relationships with diverse stakeholders.
• Demonstrates a can-do attitude and team collaboration.
• Attention to detail and professional presentation of documents.

Responsibilities

• Ensure document control is the focal point for all construction documentation and is managed in a controlled manner.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEs is permanently available or transferred to the JMS CDE prior to contract completion.
• Create and maintain document registers as required.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue.
• Quality check documents and edit any typographical/formatting errors that may lead to disqualification or unprofessional appearance.
• Create and maintain distribution lists/workflows/review cycles.
• Collate and issue handover documentation (O&M manuals, H&S files, as-built records, data books etc.)
• Archive documents to ensure legibility and traceability.

Skills

Document management

Stakeholder relations

Team player

Can-do attitude

Tools

Hummingbird

BIW

Aconex

Job description

Murphyis a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutionsto infrastructure sectors includingtransportation;natural resources; energy and water.

Headquartered in London, Murphy hasa number of related businesses –Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering;Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel,tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities.

Murphy employs around4,000engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success.Visit (url removed)or follow us onLinkedIn,Facebook, InstagramandX:

#MoretoMurphy

A day in the life of a Murphy Document Controller

• Ensure document control is the focal point for all construction documentation and is manged in a controlled manner.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEs is permanently available or transferred to the JMS CDE prior to contract completion.
• Create and maintain document registers as required.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Create and maintain distribution lists / workflows / review cycles.
• Collate and issue of handover documentation (O&M manuals, H&S files, as-built records, data books etc.)
• Archive documents ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.

Still interested, does this sound like you?

• Working knowledge of Document Management Systems such as Hummingbird, BIW and Aconex
• Flexible with a can‑do attitude
• Confident to build relationships with diverse stakeholders
• Team player who enjoys variety