Document Controller - Part Time

Matchtech; Tyseley; On-site; GBP 2,066,000 - 3,857,000; Part time

Job summary

Matchtech is seeking an organised Document Controller to support a construction/infrastructure project on a part-time contract (2-3 days per week). You will manage document receipt, filing, distribution and version control, ensuring accuracy and timely updates across stakeholders.

Key duties include maintaining registers, using document management systems, and coordinating closely with project managers and engineers to meet deadlines and quality standards.

Qualifications

• Experience in document control or project administration in construction/engineering.
• Strong organisation and detail orientation are essential.
• Knowledge of document management and version control processes.
• Proficient with Excel, Word and Outlook.
• Familiar with electronic document management systems and collaborative platforms.

Responsibilities

• Receive, register, file and distribute project documents.
• Maintain document control systems and electronic databases.
• Ensure documents are formatted, version-controlled and issued to stakeholders.
• Monitor status and follow up on reviews and approvals.
• Support handover and close-out document preparation.

Skills

Organisational skills

Attention to detail

Document management

Version control

Communication (written/verbal)

Microsoft Excel

Microsoft Word

Outlook

Electronic document systems

Prioritisation

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Our client, a leading organisation within the construction and infrastructure sector, is seeking a Document Controller for a cpart time contract position (2-3 days / week).

The role will support the effective management, organisation and distribution of project documentation, ensuring records are accurate, accessible and maintained in line with company and project requirements.

Key Responsibilities

• Managing the receipt, registration, filing and distribution of project documents
• Maintaining accurate document control systems and electronic databases
• Ensuring documentation is correctly formatted, version-controlled and issued to relevant stakeholders
• Monitoring document status and following up on outstanding reviews, approvals and comments
• Supporting the preparation and maintenance of document registers and transmittals
• Working closely with project managers, engineers, subcontractors and other project teams
• Ensuring records are stored securely and comply with project procedures and quality standards
• Assisting with the compilation of handover and close-out documentation

Job Requirements

• Experience in document control, project administration or a similar construction or engineering environment
• Strong organisational skills and excellent attention to detail
• Understanding of document management processes, version control and document registers
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook
• Familiarity with electronic document management systems and collaborative project platforms
• Clear written and verbal communication skills
• Ability to manage competing priorities and meet project deadlines
• A proactive and methodical approach to working within a busy project environment

If you are an organised Document Controller with experience supporting construction or infrastructure projects.