Document Controller

J. Murphy & Sons Ltd; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

J. Murphy & Sons Ltd is seeking a skilled Document Controller to act as the focal point for construction documentation. You will ensure controlled management of documents, maintain the CDE, and prepare handover packs including O&M and H&S files.

You will collaborate with diverse stakeholders, keep accurate registers, and ensure archival traceability for project success. This role requires attention to detail and strong teamwork on site.

Qualifications

• Experience with document management systems and controlled documentation processes.
• Ability to adapt to changing project needs and timelines.
• Strong interpersonal skills for working with diverse stakeholders.

Responsibilities

• Act as the focal point for construction documentation and ensure controlled handling.
• Maintain the Client/Project CDE and ensure information is accessible or transferred prior to contract completion.
• Create and maintain document registers and apply numbering conventions.
• Quality-check documents for accuracy, formatting, and legibility.
• Develop and manage distribution lists, workflows, and review cycles.
• Coordinate handover documentation including O&M manuals and safety files.
• Archive documents to ensure legibility and traceability (electronic preferred).
• Build and maintain relationships with team members and clients to support project delivery.

Skills

Document management systems

Flexible attitude

Stakeholder relationships

Team player

Tools

Hummingbird

BIW

Aconex

Job description

Murphy is a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure.

Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutions to infrastructure sectors including transportation; natural resources; energy and water.

Headquartered in London, Murphy has a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services.

Murphy is a specialist in delivering pipelines, design, structural steel, tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities.

Murphy employs around 4,000 engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success.

Visit (url removed) or follow us on LinkedIn, Facebook, Instagram and X: #MoretoMurphy

A day in the life of a Murphy Document Controller

• Ensure document control is the focal point for all construction documentation and is manged in a controlled manner.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client's CDEs is permanently available or transferred to the JMS CDE prior to contract completion.
• Create and maintain document registers as required.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Create and maintain distribution lists / workflows / review cycles.
• Collate and issue of handover documentation (O&M manuals, H&S files, as-built records, data books etc.)
• Archive documents ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.

Still interested, does this sound like you?

• Working knowledge of Document Management Systems such as Hummingbird, BIW and Aconex
• Flexible with a can-do attitude
• Confident to build relationships with diverse stakeholders
• Team player who enjoys variety