Document Controller

BPIC Network; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

BPIC Network is seeking an organised Document Controller to manage and distribute project documentation in a fast-paced construction environment. You will ensure records are accurate, up-to-date and compliant with procedures, while handling filing, version control and distribution across the project team.

The role requires strong attention to detail, excellent written and verbal communication, and the ability to work independently and within a team.

Qualifications

• Proven experience as a Document Controller in construction or similar.
• Proficient in MS Word/Excel/Outlook with strong record-keeping.
• Experience with document management systems (Aconex, Viewpoint, Asite, 4Projects).
• Excellent organisational, time-management and communication skills.

Responsibilities

• Manage and maintain project documentation per procedures.
• Upload, distribute, and file drawings, specs and technical docs.
• Ensure documents are version controlled and up to date.
• Monitor revisions and issue latest versions to the team.
• Maintain document registers, trackers and filing systems.
• Liaise with site team, consultants, subcontractors and clients.
• Assist with reports, meeting minutes and project correspondence.
• Archive completed docs per procedures and ensure processes are followed.

Skills

MS Word

MS Excel

MS Outlook

Organisational skills

Time management

Communication skills

Independent work

Tools

Aconex

Viewpoint

Asite

4Projects

Job description

Overview

We are looking for an organised and detail-oriented Document Controller to join our team. In this role, you will be responsible for managing, maintaining and distributing project documentation, ensuring all records are accurate, up to date and compliant with company and project procedures. The successful candidate will have excellent organisational skills, strong attention to detail and the ability to manage multiple tasks in a fast-paced construction environment.

Responsibilities

• Managing and maintaining project documentation in accordance with company procedures.
• Uploading, distributing and filing drawings, specifications and technical documents.
• Ensuring all project documents are accurately recorded, version controlled and up to date.
• Monitoring document revisions and ensuring the latest versions are issued to the project team.
• Maintaining document registers, trackers and filing systems.
• Liaising with the site team, consultants, subcontractors and clients regarding project documentation.
• Assisting with the preparation and distribution of reports, meeting minutes and project correspondence.
• Archiving completed project documentation in line with company procedures.
• Ensuring document control processes are followed and maintained throughout the project.
• Supporting the project team with general administrative duties where required.

Qualifications

• Previous experience as a Document Controller, preferably within the construction industry.
• Right to work in the UK.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Experience using document management systems (e.g. Aconex, Viewpoint, Asite, 4Projects or similar) is preferred.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of construction documentation and project processes is desirable.