Senior Associate, Travel & Expense

General Atlantic; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A global investment firm in Greater London is seeking a Travel and Expense Senior Associate to manage their travel program and ensure compliance with expense reimbursement processes. This role involves driving strategy, overseeing day-to-day operations, and interacting with employees regarding travel policies. The ideal candidate has at least 5 years of experience in travel management, strong attention to detail, and excellent communication skills. Experience with financial services and expense reporting systems is preferred. Join a dynamic team dedicated to operational excellence.

Qualifications

• At least 5 years of experience in travel and expense reimbursement processes.
• Experience managing expense reporting systems, preferably Workday.
• Experience with Corporate Card Management, Amex preferred.

Responsibilities

• Manage the firm's travel program for operational excellence.
• Drive strategy and day-to-day operations for travel and expense reimbursement.
• Interact with employees to address questions around policy and guidelines.
• Ensure adherence to the travel and entertainment policy through audits.

Skills

Attention to detail

Accounting capabilities

Verbal communication

Written communication

Tools

Workday

Corporate Card Management

Job description

General Atlantic is a leading global investor with more than four and a half decades of experience providing capital and strategic support for over 830 companies throughout its history. Established in 1980, General Atlantic continues to be a dedicated partner to visionary founders and investors seeking to build dynamic businesses and create long-term value. Guided by the conviction that entrepreneurs can be incredible agents of transformational change, the firm combines a collaborative global approach, sector-specific expertise, a long-term investment horizon, and a deep understanding of growth drivers to partner with and scale innovative businesses around the world. The firm leverages its patient capital, operational expertise, and global platform to support a diversified investment platform spanning Growth Equity, Credit, Climate, and Sustainable Infrastructure strategies. General Atlantic manages approximately $114 billion in assets under management, inclusive of all strategies, as of June 30, 2025, with more than 900 professionals in 20 countries across five regions.

Position Summary

The Travel and Expense Senior Associate is responsible for managing General Atlantic’s travel program and expense reimbursement process for over 400 employees globally. The role requires setting the strategic direction for travel, identifying and managing key partners, enforcing policy compliance, managing duty of care, and driving the expense reimbursement process. Day‑to‑day responsibilities include ensuring a safe and positive travel experience for our employees, the maintenance and enforcement of the Company’s global travel policy and guidelines, expense report approval and auditing, allocations, and monthly reporting and analysis of T&E spend for senior management. The candidate will also own relationships with credit card providers, travel agencies, airlines and travel industry advisors and will also interact with auditors and regulatory agencies as required.

Responsibilities

• Manage the firm’s travel program by working with our employees, executives, and Travel Management Company to support travel through expense reimbursement while maintaining operational excellence.
• Drive strategy, day‑to‑day operations, and policies for travel, expense reimbursement, and corporate cards. Manage T&E system and other related platforms to drive effective processes and enhancements.
• Serve as a Travel SME and a key escalation contact for internal stakeholders and preferred suppliers.
• Maintain the Company’s travel and entertainment policy. Ensure periodic reviews and updates are executed through coordination with key stakeholders, including the Company’s Finance and Human Resources teams.
• Manage relationship with all travel and entertainment service providers, including credit card company, airlines, private aviation program managers, hotel chains, travel agencies and advisors, to ensure proactive assessment of opportunities and effectively address potential challenges as they arise. This includes periodic assessment of rates to identify opportunities to reduce costs.
• Interact with employees to address ad‑hoc questions/concerns around travel and entertainment policy and guidelines. Maintain T&E training documentation for employees. Deliver training periodically to new employees and to broader audiences as required.
• Enforce adherence to the Company’s travel and entertainment policy through frequent audits of employee expense reports.
• Monitor accuracy of T&E reporting, including spend categories, to ensure accurate reporting and allocation.
• Ensure duty of care for our travelers. Monitor and manage high‑risk travel situations.
• Develop and maintain monthly reporting package to provide visibility to senior management on spending behaviors across the Company’s segments.
• Manage off‑shore team to drive effective approval and auditing processes of expense reports, including compliance with types of expenses allowed under the Company’s policy and classification of expenses across various categories (e.g., internal, deal related, etc.). Identify opportunities for process improvement.
• Prepare reports for monthly expenses to be allocated to key stakeholders including limited partners. Drive accuracy and review processes with internal and external audit periodically as well as regulators as required.
• Identify industry trends and recommend/implement process and technology changes to improve efficiencies.

Qualifications

• At least 5 years of experience in travel and expense reimbursement processes. Prior experience in financial services and/or private equity industry is preferred.
• Experience managing expense reporting system, Workday preferred.
• Experience dealing with investor allocations for T&E expense strongly preferred.
• Strong attention to detail.
• Proven accounting and financial capabilities.
• Strong written and verbal communication skills.
• Experience managing off‑shore teams preferred.
• Willingness to lead analysts and execute job functions are required.
• Experience with Corporate Card Management, Amex preferred.

General Atlantic is an equal opportunity employer and does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.