Senior Administrator

Aneurin Bevan University Health Board; Caerphilly; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS organization in Caerphilly seeks an experienced administrator to provide high-level support to Public Health Nursing managers. Responsibilities include coordinating administrative tasks, managing schedules, and supporting effective communication. Candidates should have strong IT skills and experience in administrative roles. The position offers a comprehensive benefits package and promotes a healthy work-life balance.

Benefits

Extensive training and development

Flexible working hours

Occupational health support

Qualifications

• Experience providing confidential support while maintaining discretion.
• Ability to manage multiple tasks and meet deadlines.
• Strong proficiency in IT systems and data management.

Responsibilities

• Manage administrative staff supporting the PHN Operational Managers.
• Coordinate meetings and maintain filing systems.
• Deliver comprehensive administrative service with problem-solving skills.

Skills

Confidential administrative support

IT proficiency

Organizational skills

Effective communication

Job description

Overview

To provide high level administrative support to the Public Health Nursing (PHN) Operational Managers. To manage the administrative staff within the teams, whilst adhering to ABUHB policies and procedures. To be responsible for the administrative co-ordination of the PHN Management team and lead administration team members supporting and sharing good practice. To be responsible for the administrative and secretarial duties and advice for the team. This will include electronic scheduling of meetings, formatting and distribution of communications (including letters and flyers), collating service information into databases, organising hardcopy and electronic filing systems, supporting service meetings. The post holder will provide specific support to the PHN Operational Managers and act as a point of contact for identified projects. The post holder will also need to demonstrate a calm and organised approach to completing multiple tasks and meeting deadlines. The postholder will be required to communicate effectively and sensitively with internal colleagues, external organisations and, on occasion, patients, relatives or carers. The post holder will provide a confidential, comprehensive and efficient administrative service, undertaking a wide and varied range of administrative duties as specified using a problem-solving approach to the range of diverse issues that arise on a daily basis. The post holder is responsible for the day to day running of the administration support to the PHN Operational Managers and wider team using advanced IT skills and software programmes. Developing, completing and maintaining information on IT systems. To retrieve information and reports for monitoring and evaluation. Plan, organise and manage the room booking processes, supporting meetings, training and event planning and preparations and supporting staff to use systems effectively. To be responsible for taking and transcribing minutes of meetings as required. To work within priorities set by the PHN Operational Managers; to work independently and manage own workload on a day-to-day basis.

Qualifications and Skills

• The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
• Experience of providing confidential administrative and secretarial support, with the ability to work with discretion.
• Proficiency in IT systems and software programmes used to support administrative tasks, including reporting and data management.
• Strong organisational skills, with the ability to plan, prioritise and manage multiple tasks to deadlines.
• Effective communication skills with internal colleagues, external organisations, patients, relatives or carers.

Context and Organization

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

Benefits and Development

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

About the Organization's Vision

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.