School Administrator

The City of Edinburgh Council; City of Edinburgh; On-site; GBP 26,000 - 29,000; Full time

Job summary

A Scottish local authority is seeking a candidate for a clerical position at St Francis RC Primary School. This role focuses on financial management, administrative support, and supervising staff while maintaining confidentiality. Candidates should have experience with budget management, excellent clerical skills, and be ready to undertake necessary background checks. Flexible working arrangements are available, fostering a collaborative and inclusive workplace culture.

Benefits

Flexible working arrangements

Commitment to diversity

Qualifications

• Experience managing budgets and financial records.
• Proficient in administrative processes and systems.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Manage and supervise administrative support staff.
• Monitor staffing and budget to prevent overspend.
• Reconcile financial transactions and maintain accounts.
• Provide PA services to the Head Teacher.

Skills

Financial management

Administrative support

Clerical skills

Communication skills

Job description

St Francis RC Primary School

Salary: £26,337 - £28,835 (pro rata for part time and sessional)

Hours: 32.35 per week, 39 weeks sessional

Purpose of the Job

To provide and operate financial management, integrated management information and budgetary information systems and services for the school. To manage and provide the delivery of a wide range of administrative, clerical, secretarial and general office support services.

Major Tasks / Job Activities

The postholder is responsible for the management, organisation and supervision of administrative support staff. Within the framework of Council and Departmental procedures, s/he will determine priorities, allocate work to staff, monitor performance, respond to problems arising and generally ensure that services are operating effectively.

Key Responsibilities

• Monitor delegated staffing and non-staffing (DSM) budgets to ensure overspend does not occur.
• Reconcile banking and all financial transactions; authorise cheques and certify invoices.
• Maintain accounts for school funds, excursions, petty cash and prepare withdrawal slips.
• Assist senior management with enrolment procedures and manage application data.
• Manage pupil and staff database (Seemis), staffing and budget expenditure database (DSM) and School Fund monitoring.
• Provide a confidential PA service to the Head Teacher and maintain a welcoming environment for parents and visitors.
• Liaise with the Service Support Officer, supervise transport arrangements, security system screening and free school meals roll.

Position Type

Typically: Clerical Assistant, Learning Assistant

Additional Information / Conditions

This post is regulated work with Vulnerable Children and/or Protected Adults under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undertake a PVG scheme update check prior to a formal offer of employment being made by the City of Edinburgh Council. Where an individual has spent a continuous period of 3 months or more out of the UK in the last 5 years, an Overseas Criminal Record Check will be required. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

Organisational Culture

We are committed to creating a workplace culture where all our people feel valued, included and able to be their best at work. We recognise the benefits that a diverse workforce brings to us as an organisation. Our interview and assessment approach moves from a competency-based interview to a behavioural and technical skills-based approach, allowing us to assess how you think and how you would bring our behaviours of Respect, Integrity and Flexibility into your ways of working.

Flexible Working

Happy to discuss flexible working arrangements.