Scheduling/Planning Administrator

West Riding Recruitment; Wakefield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in Wakefield is seeking an experienced Scheduling/Planning Administrator to join their Operations Team. The role involves coordinating daily work schedules for a team of 40 Operators, managing operational data, and ensuring compliance with documentation standards. Candidates should possess excellent organizational skills, strong problem-solving abilities, and proficiency in Microsoft Office. The position is to start immediately with an hourly pay rate ranging from £13.00 to £14.00 based on experience.

Qualifications

• Experience in planning and scheduling roles.
• High attention to detail and strong time-management skills.
• Ability to multitask effectively in fast-paced environments.
• Proactive in identifying and resolving operational issues.
• Excellent written and verbal communication skills.
• Proficiency in using Microsoft Office.

Responsibilities

• Coordinate daily and weekly work schedules for 40 Operators.
• Maintain operational data and generate reports for management.
• Serve as a central contact point between various departments.
• Manage both physical and electronic records for compliance.
• Perform general office duties and manage inventory.

Skills

Planning/scheduling experience

Organisational Skills

Problem-Solving

Excellent communication skills

Computer Literacy

Adaptability

Tools

Microsoft Office (especially Excel)

Job description

I’m delighted to be recruiting for my Client based on the outskirts of Wakefield for an experienced Scheduling/Planning Administrator.

You will form part of the Operations Team ensuring that their Team out in the field, which consists of a team of 40 Operators are scheduled and planned daily/weekly for service visits/pre-planned maintenance inspections and where necessary reactive replanning due to emergencies.

This position is to start immediately and will be for a minimum of 3 months of which for the right Candidate may lead to a permanent position.

Duties

• Scheduling and Coordination: Coordinating daily and weekly work plans for 40 Operators, ensuring resources, materials, and personnel are appropriately allocated to meet Customer requirements.
• Data Management & Reporting: Accurately inputting, updating, and maintaining operational data in various systems, databases, and software, and generating reports and performance metrics for management review.
• Communication & Liaison: Serving as a central point of contact between departments (e.g., sales, service, procurement, logistics, and customers) to ensure smooth information and resolve any operational issues or disruptions.
• Documentation & Compliance: Managing and maintaining physical and electronic records, ensuring all documentation (e.g., contracts, safety reports, delivery notes) is accurate, up-to-date, and compliant with relevant regulations and internal policies.
• General Administration: Performing general office duties such as answering phones, managing supplies and inventory.

Candidate Requirements

• Planning/scheduling experience.
• Organisational Skills: High attention to detail, time-management, and the ability to multitask effectively in a fast-paced environment.
• Problem-Solving: Proactive approach to identifying and resolving operational challenges and bottlenecks as they arise.
• Communication: Excellent written and verbal communication skills for clear interaction with a wide range of stakeholders.
• Computer Literacy: Proficiency in Microsoft Office (especially Excel).
• Adaptability: The flexibility to adapt to changing priorities and workflows.

⏰ Hours of Work

Monday to Friday 0800 – 1630

Hourly Pay Rate

An hourly pay rate of between £13.00 - £14.00 will be offered based upon experience.