Scanning and Coding Data Clerk

Queen Square Medical Practice; Lancaster; On-site; GBP 22,000 - 26,000; Full time

Job summary

A dynamic GP surgery in Lancaster is seeking an efficient and detail-oriented Scanning and Coding Data Clerk for a 30-hour work week. The role involves processing patient records, ensuring accurate document scanning and coding within the EMIS system. Ideal candidates will have GCSE qualifications, excellent communication skills, and the ability to manage workloads under pressure. Join a diverse team to support high-quality patient care.

Qualifications

• Good verbal and written communication skills.
• Methodical and organised approach required.
• Evidence of continued personal development needed.

Responsibilities

• Scan and upload patient-related documents into the clinical system.
• Accurately code clinical data using Read/SNOMED codes.
• Work closely with administration and clinical teams.

Skills

Customer Service

Communication skills

Ability to work under pressure

Flexibility to cover colleagues

Education

GCSE or equivalent English & Maths Grade C

Tools

EMIS

DOCMAN

Better Letter

Spreadsheets

Job description

Queen Square Medical Practice is a friendly and dynamic GP surgery dedicated to providing high-quality patient care. We are looking for an efficient and detail-oriented Scanning and Coding Data Clerk to join our administrative team for 30 hours a week Monday-Friday.

The Scanning and Coding Data Clerk is responsible for processing patient records, ensuring documents are accurately scanned, coded, and assigned within our clinical system (EMIS). This role is essential in maintaining accurate patient data and supporting the smooth running of the practice.

Main duties of the job

Scan and upload patient-related documents into the clinical system Accurately code clinical data using Read/SNOMED codes using better letter Ensure patient records are maintained and updated in a timely manner Work closely with the administration and clinical teams to process incoming correspondence Handle confidential information in line with GDPR and practice policies Identify and flag any discrepancies or missing information

About us

Queen Square Medical Practice is a busy independent GP Practice based in Lancaster with a patient list of 16000. We have 8 GP partners and 5 Associate GP's who are supported by ANP's, paramedics, Pharmacists, Nurses, HCA's & Admin team. You will report to the Practice Manager/Practice Director.

Job responsibilities

To be responsible for obtaining paper correspondence {post} from the hospital and electronic correspondence from where it is held.

To be responsible for all aspects of inserting correspondence into the electronic patient record {paper or electronic}

To be responsible for using the relevant software to workflow correspondence to the appropriate team member

To be responsible for all aspects of Read Coding/SNOMED history entries and entering other data into the specified electronic patient record in accordance with the guidelines specified by the partners.

To be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded in the correct area of the patient record to ensure targets are met.

To prioritise your workload and manage your time efficiently so timescales and deadlines are met.

Person Specification

Qualifications

• GCSE or equivalent English & Maths Grade C
• Customer Service
• Communication skills good verbal and written. Methodical and organised.
• Well motivated. Calm
• Ability to listen, good team-worker, flexible, reliable.
• Ability to work under pressure
• Flexibility to cover colleagues
• Evidence of continued personal development.
• Knowledge of clinical computer system EMIS.
• Use of telephone (Think Healthcare)
• Knowledge of DOCMAN
• Knowledge of Better Letter
• Spreadsheets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.