Resource Planner

Optima Health; Sheffield; On-site; GBP 28,000; Full time

Job summary

A healthcare solutions provider in the UK invites applications for a Resource Planner to create optimized schedules ensuring efficient service delivery and compliance. Responsibilities include coordinating schedules, managing staffing levels, and proposing planning improvements. Ideal candidates will have planning experience, strong analytical skills, and proficiency in MS Office. The company offers competitive benefits, leadership training opportunities, and promotes a diverse work environment.

Benefits

25 days annual leave plus bank holidays

Matched Pension Scheme

Health Cash Plan

Life Assurance

Employee Assistance Programme

Qualifications

• Experience in planning and scheduling within a complex environment.
• Commitment to data accuracy with strong attention to detail.
• Ability to work independently and resolve issues proactively.

Responsibilities

• Plan and coordinate practitioner schedules for service delivery.
• Monitor staffing levels and manage clinical coverage.
• Work closely with teams to maximise schedule adherence.

Skills

Planning and scheduling experience

Strong analytical abilities

Confident communicator

Effective influencer

Proficient in MS Office applications

Job description

Job Title: Resource Planner
Location: Sheffield
Salary: 27,248 p.a.
Contract Type: Permanent
Hours: Full time, Monday to Friday (8:30am - 5pm)

Right to live and work in the UK is required for this role.
The successful candidate will be subject to pre-employment vetting.

Role Summary

The Resource Planner creates optimised schedules that balance client requirements with operational efficiency, ensuring excellent service delivery while maximising revenue and meeting KPIs and compliance targets.

Main Duties & Responsibilities

• Plan and coordinate practitioner schedules to ensure optimal service delivery, KPI achievement, and contractual compliance.
• Monitor staffing levels, resolve gaps in clinical coverage, and maintain accurate schedules at all times.
• Manage shrinkage (absence, holidays, training) in line with forecasts and organisational guidelines.
• Re-plan schedules when changes occur, clearly communicating impacts and ensuring continuity of service.
• Work closely with the Real Time Team to maximise productivity, utilisation, and schedule adherence.
• Build strong working relationships with practitioners, managers, internal teams, and clients.
• Coordinate with agency/associate practitioners to create accurate schedules aligned with working patterns and client requirements.
• Set up and maintain booking system schedules and streaming groups, ensuring accuracy and flexibility.
• Identify and propose improvements to planning processes to enhance efficiency and performance.
• Carry out additional duties in line with the role and Optima Health values.

Knowledge, Skills & Expertise

• Experience in planning and scheduling within a complex, multi-disciplinary environment. Resourcing experience would be preferred.
• Strong analytical abilities with excellent attention to detail and a commitment to data accuracy.
• Confident communicator with strong written and verbal skills.
• Effective influencer, able to adapt communication style to gain stakeholder support.
• Logical thinker with the ability to present clear, persuasive arguments for decision-making.
• Able to work independently, demonstrating resilience and a proactive approach to resolving issues.
• Advocate for change, with a continuous improvement mindset.
• Strong relationship-building skills, fostering trust and collaboration.
• Proficient in MS Office applications, including Excel, Word, Outlook, Bookings and Forms.

What Can We Offer You?

• 25 days annual leave, plus bank holidays
• Buy and sell holiday scheme
• Professional Registration fees paid
• Matched Pension Scheme
• Health Cash Plan
• Life Assurance
• Annual flu jabs
• Eye Test Voucher
• Employee Assistance Programme
• Opportunities to progress in different areas on the business
• Leadership training scheme if you would like to progress to leadership

Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.