Residential Property Secretary

Forrester Sylvester mackett; Malmesbury; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading administrative support firm in Malmesbury is seeking a dedicated individual to provide comprehensive administrative support and assistance. The role involves preparing sale contracts, handling client communications, and managing various office tasks. Candidates should have strong organisational and communication skills, along with prior experience in a similar position. This full-time position operates Monday to Friday, offering 28 days of holiday in addition to public holidays.

Benefits

28 days holiday in addition to public holidays

Qualifications

• Experience in a similar role is essential.
• Ability to communicate effectively with clients and staff.
• Good organisational and presentation skills.

Responsibilities

• Provide administrative support and assistance.
• Prepare and issue sale contract packages.
• Handle post exchange procedures in transactions.
• Liaise with clients and accounts department.
• General filing, photocopying, and reception cover.

Skills

Excellent presentation

Professional approach to clients and colleagues

Good telephone manner

Organisational ability

Ability to communicate with all clients and staff

Ability to work as part of a team

Attention to detail

Experience in a similar role

Job description

Overview

Hours: Monday to Friday 9.00am to 5.00pm

Holiday: 28 days in addition to public holidays

Experience in a similar role desirable.

Job purpose: To provide administrative support and assistance

Key responsibilities and accountabilities

1. Preparation and issue of registered and unregistered sale contract packages.
2. The commission of searches.
3. The preparation of SDLT returns.
4. Handling post exchange procedures in sale and purchase transactions.
5. Subsidiary responsibilities
   • Providing clients with quotes
   • Opening files and sending initial letters
   • Sending applications for registration and dealing with completed applications
   • Preparation of files for storage
6. The job requires and involves:
   • Audio typing.
   • Use of web based portal applications
   • Making and receiving telephone calls.
   • Dealing with clients both in person and on the telephone.
   • Making appointments and assisting with queries.
   • Liaising with Accounts Department to obtain cheques, print-outs etc., as necessary.
   • Liaising with other members of staff as appropriate.
   • Visiting clients as home with fee earners when required.
   • General filing, photocopying and other duties as required.
   • Providing reception cover and assisting other members of the support team as and when required.

Skills

• Excellent presentation.
• Professional approach to clients and colleagues.
• Good telephone manner.
• Organisational ability.
• Ability to communicate with all clients and staff.
• Ability to work as part of a team.
• Attention to detail.
• Experience in a similar role is essential.