Receptionist & Office Coordinator

Confidential; Dundee; On-site; GBP 25,000 - 27,000; Full time

Job summary

Confidential in Dundee is seeking a Receptionist & Administrator to join a busy team. The role combines front-of-house duties with administrative support, offering variety in a fast-paced office.

Typical hours are Monday to Friday, 9:00am–5:00pm, with a salary of £25,000–£26,500 depending on experience. This is a friendly environment that values organisation, communication, and proactive multitasking.

Qualifications

• Previous experience in a reception, administration, or customer service role.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Proficient with Microsoft Office and office systems.
• Ability to manage multiple priorities and adapt to a busy environment.

Responsibilities

• Meeting and greeting visitors in a professional and friendly manner.
• Answering incoming calls and taking accurate messages.
• Managing and maintaining shared email inboxes.
• Coordinating and preparing meeting rooms.
• Ordering office stationery and supplies.
• Managing incoming and outgoing mail.
• Booking travel and accommodation arrangements.
• Maintaining and organising company documents and records.
• Assisting with the organisation of staff events, including the annual Christmas party.
• Providing general administrative support to the wider team.

Skills

Organised

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Proactive

Tools

Microsoft Office

Job description

Receptionist & Administrator
Dundee 25,000 - 26,500 DOE
Are you an organised and professional individual who enjoys being the first point of contact for clients and visitors? Our client is seeking a Receptionist & Administrator to join their busy team in Dundee.
This is a varied role that combines front-of-house reception duties with administrative support, making it ideal for someone who thrives in a fast-paced office environment and enjoys multitasking.

Working Hours

• Monday to Friday
• 9:00am - 5:00pm
• Extra long lunch break to enjoy a break/gym/walk the dog

Key Responsibilities

• Meeting and greeting visitors in a professional and friendly manner
• Answering incoming calls and taking accurate messages
• Managing and maintaining shared email inboxes
• Coordinating and preparing meeting rooms
• Ordering office stationery and supplies
• Managing incoming and outgoing mail
• Booking travel and accommodation arrangements
• Maintaining and organising company documents and records
• Assisting with the organisation of staff events, including the annual Christmas party
• Providing general administrative support to the wider team

About You

• Previous experience in a reception, administration, or customer service role
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Confident using Microsoft Office and other office systems
• Professional, reliable, and able to manage multiple priorities
• Proactive with a positive, can-do attitude

What's on Offer?

• Salary of 25,000 - 26,500 dependent on experience
• Stable Monday to Friday working pattern
• Varied and rewarding role within a supportive team
• Opportunity to be at the heart of a friendly and professional office environment

If you're an organised and personable administrator looking for your next opportunity in Dundee, we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.