Radiology Secretary

NHS; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare provider in Manchester is seeking a proactive PA to join their Radiology team. This role involves providing comprehensive secretarial support to Consultant Radiologists, managing communications, and organizing meetings. The successful candidate must possess strong organizational abilities, excellent communication skills, and previous medical secretarial experience. This fixed-term position offers an annual salary of £27,485 to £30,162 and requires individuals committed to high-quality service delivery.

Qualifications

• Previous medical secretarial experience in a healthcare setting.
• Experience working with various IT systems.
• Knowledge of medical terminology.

Responsibilities

• Provide PA and secretarial support to Consultant Radiologists.
• Organise meetings and maintain accurate diaries.
• Liaise with staff and manage confidential correspondence.

Skills

Audio/copy typing

Good organisational ability

Excellent communication skills

Word processing

Education

GCSE in English Language and Maths

RSA/OCR Stage II in typing/text transcription

Tools

Microsoft Office applications

Clinical Web Portal

Job description

Job summary

The Radiology Department at The Christie NHS Foundation Trust are looking to recruit an enthusiastic, self-motivated, and approachable individual to join our secretarial / PA team. The post holder will provide full PA and secretarial support to named Consultant Radiologists, ensuring a high standard of secretarial duties are maintained and deadlines are met, with communications and queries dealt with in a timely fashion.

The successful candidate should have previous secretarial experience in a similar environment with a good knowledge of IT, good organisational and communication skills, be enthusiastic and committed to helping deliver a high‑quality service. The candidate should be hard‑working and capable of working on their own initiative as well as enjoying working as part of the team to maintain a high standard of service.

Main duties of the job

To provide full PA and secretarial support to named Consultant Radiologists, ensuring a high standard of secretarial duties are maintained and deadlines are met, with communications and queries dealt with in a timely fashion.

To provide a general secretarial service to staff within the Department of Diagnostic Radiology, including the Radiology Services Manager, Directorate Operations Managers, Secretarial & Clerical Team Leader and Clinical Specialists, for example arranging and taking minutes of meetings, assisting with audit activities, departmental rotas and co‑ordinating staff induction and training as required.

To undertake a variety of secretarial duties required in a demanding and challenging department.

About us

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15 % of patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world‑first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Details Date posted

10 Rhagfyr 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full‑time

Reference number

413‑100826‑CSSS‑AK

Job locations

Radiology - E00298

Manchester

M20 4BX

Duties and responsibilities

• Liaise closely with named Consultant Radiologists, acting on matters that can be dealt with without further reference.
• Organise and schedule meetings using Outlook/ Microsoft Teams to fit with other standing diary commitments, maintaining an up‑to‑date diary.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Type dictated letters and send appropriately as per the consultant radiologist requests.
• Organise and prepare for the consultant radiologists appraisals using the Equiniti system.
• Responsible for organising and preparing in‑house radiology meetings e.g. Quality Improvement meetings, Interesting cases and lectures presented by the radiologists.
• Responsible for organising and arranging lectures, meetings and conferences, such as NW Onco‑radiological meetings.
• Responsible for arranging National and International travel arrangements/accommodation for own Consultants and visiting delegates.
• Support and assist Consultant Radiologist in undertaking research projects, initialising searches, gather and collate information, typing manuscript and proof‑reading draft to final of publication, i.e. books, journals and manuals.
• Preparing presentations, using PowerPoint, for lectures, meetings and conferences.
• Answer telephone and face‑to‑face enquiries from the Royal College of Radiologists, Medical Staff and other Secretaries from both within and without the Hospital, patients and their relatives and company representatives.
• Minuting of meetings, such as Departmental sub‑group meetings, quarterly Departmental meeting, NW Regional meeting, protocol, audit and research meetings, producing and disseminating minutes.
• When required, responsible for accurately inputting and audio‑transcribing lengthy and technically complicated radiological dictation onto the Radiology Management System, and ensuring the timely dissemination of reports in order for the referring clinician to treat the patient.
• Liaise with other Trust departmental staff as necessary to implement necessary actions to eliminate delays in issuing of radiology reports within the CRIS system.
• Provide information required to support the investigation of litigation cases.
• Assisting Radiological Clinical Tutor to the Department coordinating Radiology Specialist Trainee placements, appraisals and assessments through correspondence and confidential filing of documentation, assessment and appraisal forms.
• Responsible jointly with the named Consultant Radiologist for the organising and production of the monthly Radiologists rota, ensuring all radiology sessions are covered. Also organise Consultant on‑call, multi‑disciplinary team rotas and rotas at other centres, e.g. Wilmslow Hospital, updating these on the intranet when necessary.
• Use of Careflow, Clinical Web Portal (CWP) and Computed Radiology Information System (CRIS) patient administration systems, ensuring accurate input of patient details, including routine use of case note tracking system.
• Liaising with Consultant Radiologists and Nuclear Medicine Team for relevant signatures on correspondence and application forms for licensing of radioactive substances and products (ARSAC).
• Responsible for verifying leave absences, documenting this electronically and recording sickness and study leave for Consultants and Specialist Trainee Radiologists.
• Contribute towards the induction and training of new staff within the department as and when required.
• Undertake and participate in audits within area of work, identifying areas for improvement and presenting conclusions and recommendations at meetings.
• Work with Consultants, Managers and Administrative Staff to review working practices, identify new and improved ways of working, problem‑solving and contribute to decision making. Also work with the Secretarial and Clerical Team Leader to improve the quality and range of services.
• Provide support to other Departmental staff, e.g. Clinical Director, Radiology Manager and Principal Radiographer, Audit Co‑ordinator, Clinical Specialists and Society of Radiographers Representative.
• Coordinate and record clinical trial information needed by Consultant and arrange scans for clinical trial patients performed at other centres.
• Ordering and stocking of departmental stationary.
• Responsible for reporting issues to Estates.

Person specification – Qualifications

• A comprehensive secondary education (including GCSE (or equivalent) in English Language and Maths).
• RSA/OCR Stage II (or equivalent experience) in typing/text transcription.
• AMSPAR Diploma (desirable).
• ECDL (desirable).
• Experience of additional relevant qualifications (desirable).

Person specification – Experience

• Previous medical secretarial/clerical experience in a similar environment.
• Experience of working with different IT systems.
• Previous experience working in a radiology department (desirable).
• Previous experience working in the NHS (desirable).

Person specification – Skills

• Audio/copy typing.
• Word processing – ability to produce accurate, well‑presented documents.
• Good organisational ability in order to meet deadlines.
• Excellent communication skills.
• Able to use Microsoft Office applications (desirable).
• Minute taking (desirable).

Person specification – Knowledge

• Sound knowledge of medical terminology.
• Experience of managing multiple electronic calendars.
• Knowledge of radiological terminology (desirable).
• Good understanding of maintaining electronic calendars (desirable).

Person specification – Values

• Ability to demonstrate the organisational values and behaviours.

Person specification – Other essential

• Ability to work under pressure both on own and as part of a team.
• Ability to use own initiative.
• Reliability and confidentiality.
• Ability to be flexible in work.
• Willing to attend training courses (desirable).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: The Christie NHS FT

Address:

Radiology - E00298

Manchester

M20 4BX

Website: https://www.christie.nhs.uk/