Race Travel Coordinator

Formula E; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading motorsport organization is seeking a Race Travel Coordinator in London to manage travel logistics for global racing events. This role demands exceptional organizational skills, attention to detail, and proficiency in Microsoft Office. You will coordinate flights, hotels, and transportation arrangements for large teams, ensuring compliance with travel policies. If you thrive in a high-pressure environment and have a passion for motorsports, this could be the opportunity for you. The position is hybrid, requiring three days per week in the London office.

Benefits

Competitive salary

Hybrid working arrangement

Professional development opportunities

Qualifications

• Experience in a corporate travel environment or live events industry.
• Proven track record of managing complex travel logistics for large groups.
• Excellent proficiency in Microsoft Word & Excel is essential.

Responsibilities

• Coordinate end-to-end travel needs for each race event.
• Produce and distribute race travel documentation.
• Ensure compliance with the company's travel policy.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

Microsoft Excel

Microsoft Word

Smartsheet

Job description

Ready to jumpstart your career? Strap in, we're looking for a Race Travel Coordinator to join our unique mission!

About Formula E

Formula E, the world's fastest-growing sport, is redefining motorsport with a bold focus on innovation and sustainability.

Hosting over 100 races in iconic cities globally and backed by top manufacturers like Porsche, and Jaguar, we feature elite drivers and cutting-edge EV technology. As the world's first sport certified Net Zero Carbon from inception, Formula E combines thrilling entertainment with a mission to advance sustainable progress, inspiring a global fanbase with our high-performance brand new GEN3 EVO race car capable of 0-60mph in 1.82 seconds (0-100kph in 1.86s).

Using the spectacle of sport, we are sending a powerful and meaningful message to help alter perceptions and speed-up the switch to electric mobility.

Welcome to the home of Global Electric Street Racing.

The Role

Are you driven by detail, thrive in a high-pressure environment and passionate about the logistics behind global motorsports events? We are looking for an ultra-organised, resilient and proactive individual to take on the pivotal role of Race Travel Coordinator for Formula E.

This is a fast-paced, often reactive position where you will be instrumental in executing the smooth, global travel logistics for our people at race events. If you have exceptional administrative skills, a high level of business acumen and the enthusiasm to ensure flawless execution across multiple continents, we want to hear from you. This position is based at the Formula E HQ in London and reports directly to the Race Travel Manager.

• Global Logistics Management: As a key member of the Race Travel team, you will coordinate the end-to-end travel needs for each event. This includes handling large-scale flight bookings (search, fare comparison and confirmation), managing hotel room blocks and executing detailed ground transportation manifests (airport transfers and daily track shuttles). You will be constantly multitasking and working on several projects simultaneously, both from the office and on-site at races.
• Execution & Administration Excellence: You will own the production and distribution of all essential race travel documentation, including comprehensive travel packs, E-Tickets, pre-departure letters and race travel portals. Great attention to detail is paramount as you maintain race spreadsheets, update records and ensure all bookings are accurate and meet expectations for quality and productivity.
• Compliance & Best Value Champion: You will be the frontline champion for ensuring compliance with the company's travel policy. Using your technical experience, you will actively source the most appropriate, best-value travel solutions by building close relationships with corporate travel agencies. You must have the ability to flag costs that exceed budgeted fares and push back on staff requests that do not align with policy.
• Stakeholder Relationships: Build and maintain close, effective relationships with chosen corporate travel agencies and internal stakeholders across all departments to provide efficient and effective travel solutions that meet the specific needs of travellers' roles and commitments. You will also provide on-call response to urgent travel queries when needed.

What we're looking for in you

• The Meticulous Logistician: Your background is ideally in a corporate travel environment or the live events industry. You must possess a proven track record of being ruthlessly organised, capable of working to very tight deadlines in a high-pressured environment and managing complex travel logistics for large groups (170+ people). Excellent proficiency in Microsoft Word & Excel is essential; Smartsheet proficiency is an advantage.
• The Resilient Professional: You must be a self-starter who is able to stay focused when working solo, take full ownership of projects and manage a high workload while maintaining unwavering professionalism. We need someone driven and enthusiastic, who views challenges as opportunities and can travel extensively and work unsociable hours during the race season.

The Collaborative Communicator: You are confident, assertive and approachable, with solid oral and written English communication skills (other European languages are a bonus). You can effectively liaise with various teams and suppliers at all levels and possess a sympathetic approach to colleagues, allowing you to easily integrate into a group environment.

What's in it for you?

At Formula E, we offer a range of benefits and perks to enable you to make an impact in your role and to support your wellbeing and professional growth. Check out our benefits found here!

This is a hybrid role and you'll be required to do 3 days a week in our Hammersmith London office

Application Process

Think you’ve got what it takes to join our race to the future?

The closing date for this role is 9th January, however if we receive a high volume of applications we may close it early.

At Formula E, we are building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together. We will provide equal opportunities regardless of an individual's protected characteristics. We believe in attracting and retaining diverse talent to strengthen our global vision with a variety of experiences, backgrounds and perspectives.

Our mission is clear. The message is simple. Whoever you are. However you live. Whatever you believe. Formula E. For the Future. For Everyone.

We’ll see you at the starting line!

¡VAMOS!

If you require further assistance in accessing the application or require a different format of the application, please contact [e-mail]

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