Purchasing & Administration Assistant

Harvey Beric Associates; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic support firm in the United Kingdom seeks a proactive Purchasing & Administration Assistant for a temporary role with potential for permanence. This varied position involves sourcing materials, obtaining quotes, placing orders, and maintaining records to support nationwide projects. Ideal candidates are highly organized, efficient, and can manage multiple tasks in a fast-paced environment. Strong communication skills and good IT proficiency, particularly in Microsoft Office, are essential. Join a supportive team dedicated to project success.

Qualifications

• Experience or knowledge of construction products or the construction industry is desirable.
• Able to manage multiple tasks and meet tight deadlines.
• Strong initiative and time-management skills.

Responsibilities

• Source materials and equipment for projects across the UK.
• Obtain quotes, raise and place purchase orders, arrange deliveries, and receipt goods.
• Maintain accurate records, paperwork, and online files.
• Field telephone and email enquiries from internal site staff and project managers.
• Coordinate with suppliers to ensure timely delivery of goods.
• Manage general administrative tasks.

Skills

Highly organised

Time-management skills

Professional communication skills

Customer-focused

Detail-oriented

Good IT skills

Tools

Microsoft Office

Microsoft Business Central

Job description

A fantastic opportunity has arisen for an organised and proactive Purchasing & Administration Assistant to join a small, busy office team. This is a temporary role with the view of going permanent after the first 12 months. This is a varied role supporting the delivery of nationwide projects through efficient purchasing and administrative support.

Key Responsibilities

• Source materials and equipment for projects across the UK
• Obtain quotes, raise and place purchase orders, arrange deliveries, and receipt goods
• Maintain accurate records, paperwork, and online files
• Field telephone and email enquiries from internal site staff and project managers
• Enter and update project details using Microsoft Business Central (MBC)
• Coordinate with suppliers to ensure timely delivery of goods
• Manage general administrative tasks, including:
  • Annual leave calendars
  • Logging timesheets
  • Issuing starter documents and kit
  • Organising training
  • Ensuring plant compliance
  • Booking vehicle services
• Provide support to other office teams when needed

Person Specification

• Highly organised, efficient, and detail-oriented
• Able to manage multiple tasks and meet tight deadlines
• Strong initiative and time-management skills
• Confident and professional communication skills
• Good IT skills and confident using Microsoft Office and databases
• Able to build strong relationships with internal teams and suppliers
• Customer-focused, with a can-do attitude
• Experience or knowledge of construction products or the construction industry is desirable

If you're a proactive and detail-driven individual looking to grow within a supportive team, apply today. However, if you do not hear back from us within 48 hours, kindly assume that you have been unsuccessful. (agy)