Purchase Ledger Clerk

ROBERTS & PROWSE (SWINDON) LIMITED; Swindon; On-site; GBP 28,000 - 30,000; Full time

Job summary

A well-established mechanical and electrical services contractor in Swindon is seeking a Purchase Ledger Clerk. The role involves managing supplier invoices and payments, ensuring accuracy in financial processes. Applicants should have proven purchase ledger experience and familiarity with Sage software. The position offers a salary between £28,000 and £30,000 per annum, along with a supportive working environment and a company pension scheme. This is a great opportunity for career advancement within the accounts department.

Benefits

Company Pension Scheme

33 days holiday per year

Private Healthcare

Stable working environment

Long-term career opportunity

Qualifications

• Proven experience in a Purchase Ledger role.
• Previous Sage experience is essential.
• Strong general computer and Excel skills.
• Excellent attention to detail and accuracy.
• Good communication skills and confidence dealing with suppliers.
• Ability to work independently and as part of a team.
• Proactive and professional approach to work.

Responsibilities

• Sort, check and accurately input supplier invoices and credit notes.
• Reconcile supplier statements against the purchase ledger.
• Prepare weekly and monthly supplier payment runs.
• Manage supplier accounts and handle payment queries.
• Input company credit card transactions and reconcile statements.
• Support accounts team with ad hoc tasks as required.

Skills

Proven experience in a Purchase Ledger role

Previous Sage experience

Strong general computer skills

Excellent attention to detail

Good communication skills

Ability to work independently

Proactive approach to work

Tools

Sage 50 or Sage Intacct

Microsoft Excel

Job description

Purchase Ledger Clerk Vacancy

(Ref: R&P-PURLED1225)

Location: Swindon, Wiltshire
Type: Full Time
Category: Commercial, Industrial, Government, Health Care, Local Authority, Education
Rate of Pay: £Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role: We are looking for a detail-oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

• Invoice Processing: Sorting, checking and accurately inputting supplier invoices and credit notes; ensuring invoices are correctly coded and authorised in line with company procedures.
• Supplier Reconciliations: Reconciling supplier statements against the purchase ledger, investigating and resolving discrepancies in a timely manner.
• Payment Runs: Preparing weekly and monthly supplier payment runs; ensuring payments are accurate and made in accordance with agreed terms.
• Supplier Management: Managing supplier accounts and handling payment queries professionally; liaising with suppliers and internal departments to resolve issues efficiently.
• Credit Card Processing: Collating, sorting and inputting company credit card transactions; reconciling credit card statements and resolving variances.
• General Accounts Administration: Filing, record keeping and supporting the wider accounts team with ad hoc tasks as required.
• Software & Systems: Daily use of Sage 50 or Sage Intacct accounting software; strong use of Microsoft Excel and general IT systems.
• Experience working within a multi-entity or construction-related environment is desirable but not essential.

Our Offer

• Salary £28,000-£30,000 per annum (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Private Healthcare
• Stable, supportive and friendly working environment
• Long-term career opportunity within an established business

The Person

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

• Proven experience in a Purchase Ledger role
• Previous Sage experience is essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance.

We re excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.