Purchase Ledger Clerk

ROBERTS & PROWSE (SWINDON) LIMITED; Royal Wootton Bassett; On-site; GBP 28,000 - 30,000; Full time

Job summary

A mechanical and electrical services contractor is seeking a Purchase Ledger Clerk in the UK to manage purchase ledger functions. Key responsibilities include processing invoices, supplier reconciliations, and payment runs, with a salary range of £28,000 to £30,000 depending on experience. Candidates must have prior experience in purchase ledger roles and proficiency in Sage software. The position offers a supportive work environment and opportunities for career growth.

Benefits

Salary £28,000 - £30,000 per annum

Company Pension Scheme

33 days holiday per year

Private Healthcare

Long-term career opportunity

Qualifications

• Proven experience in a Purchase Ledger role.
• Previous experience with Sage software is essential.
• Strong general computer and Excel skills are required.

Responsibilities

• Sort, check, and input supplier invoices and credit notes.
• Reconcile supplier statements against the purchase ledger.
• Prepare weekly and monthly supplier payment runs.
• Manage supplier accounts and handle payment queries.

Skills

Purchase Ledger experience

Sage experience

Strong computer skills

Excel proficiency

Attention to detail

Communication skills

Teamwork

Tools

Sage 50

Sage Intaact

Microsoft Excel

Job description

Purchase Ledger Clerk Vacancy

(Ref: R&P-PURLED1225)

Location: Swindon, Wiltshire Type: Full Time Category: Commercial, Industrial, Government, Health Care, Local Authority, Education Rate of Pay:£Negotiable (depending on experience)

The Company

Roberts & Prowse, based on the Elgin Industrial Estate in Swindon, Wiltshire, are an established Mechanical & Electrical Services Contractor operating throughout the Home Counties, South West and South East of the UK. Due to continued growth and internal progression within our Accounts Department, we are seeking an experienced Purchase Ledger Clerk to join our busy Swindon Head Office team.

The Role

We are looking for a detail-oriented and reliable Purchase Ledger Clerk to take ownership of the purchase ledger function within our Accounts Department. This is a key role supporting the Management Accountant and wider finance team, ensuring accurate processing, reconciliation and supplier management across the business.

Duties and Responsibilities

• Invoice Processing: Sorting, checking and accurately inputting supplier invoices and credit notes
• Ensuring invoices are correctly coded and authorised in line with company procedures
• Supplier Reconciliations: Reconciling supplier statements against the purchase ledger
• Investigating and resolving discrepancies in a timely manner
• Payment Runs: Preparing weekly and monthly supplier payment runs
• Ensuring payments are accurate and made in accordance with agreed terms
• Supplier Management: Managing supplier accounts and handling payment queries professionally
• Liaising with suppliers and internal departments to resolve issues efficiently
• Credit Card Processing: Collating, sorting and inputting company credit card transactions
• Reconciling credit card statements and resolving variances
• General Accounts Administration: Filing, record keeping and supporting the wider accounts team with ad hoc tasks as required
• Software & Systems: Daily use of Sage 50 or Sage Intaact accounting software
• Strong use of Microsoft Excel and general IT systems
• Experience working within a multi-entity or construction-related environment is desirable but not essential

Our Offer

• Salary £28,000 £30,000 per annum (Dependent Upon Experience)
• Company Pension Scheme
• 33 days holiday per year (inclusive of eight recognised Bank Holidays)
• Private Healthcare
• Stable, supportive and friendly working environment
• Long-term career opportunity within an established business

The Person

To succeed in this role, you should be organised, methodical and confident managing a busy purchase ledger workload.

Key attributes and experience include

• Proven experience in a Purchase Ledger role
• Previous Sage experience is essential
• Strong general computer and Excel skills
• Excellent attention to detail and accuracy
• Good communication skills and confidence dealing with suppliers
• Ability to work independently and as part of a team
• Proactive and professional approach to work

Security & Compliance

Must be able to successfully achieve BPSS (Baseline Personnel Security Standard) clearance

We re excited to learn more about you and your skills! If your application is shortlisted, a member of our recruitment team will be in touch to discuss the next steps. Thank you for considering Roberts & Prowse as your next career move.