Property Administrator

Spencers Recruitment; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A property management company in Greater London is seeking an Office Administrator to support their team with various administrative tasks. Responsibilities include managing communications, bookkeeping, and general office support. The ideal candidate should be highly organized, proficient in Microsoft Office, and possess strong communication skills. This role offers a salary range of £25k to £30k and benefits such as an early finish on Fridays and on-site parking.

Benefits

Salary £25k - £30k

Early Friday finish at 1:00 PM

On-site parking included

Qualifications

• Able to manage multiple tasks efficiently.
• Friendly and professional attitude.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Manage company emails and correspondence.
• Maintain filing and organizing of documents.
• Assist directors with administrative tasks.
• Prepare reports and spreadsheets.
• Follow up on outstanding payments.
• Maintain accurate records of payment statuses.
• Liaise with clients regarding invoices.
• Order office supplies and maintain inventory.
• Coordinate with external suppliers and contractors.

Skills

Highly organised

Strong written and verbal communication skills

Confident in handling phone calls

Proficient in Microsoft Office (Word, Outlook, Excel)

Good interpersonal skills

Job description

Office Administrator

Our client, a well‑established property management company based in North London, is looking for an Office Administrator to support their team with daily administrative tasks. This is an excellent opportunity for someone organised and proactive who enjoys working in a structured office environment.

Key Responsibilities

Office Administration:

• Answering and directing incoming phone calls in a professional manner
• Managing company emails and correspondence, ensuring timely responses
• Filing and organising company documents (both digital and physical records)
• Assisting directors with administrative tasks and diary management
• Preparing reports and spreadsheets as needed

Finance & Payment Chasing:

• Following up on outstanding payments from tenants and suppliers
• Keeping accurate records of payment statuses
• Liaising with clients and tenants regarding invoices and outstanding balances
• Updating internal financial records and assisting with basic bookkeeping tasks

General Office Support:

• Ordering office supplies and maintaining inventory
• Handling incoming and outgoing post
• Coordinating with external suppliers and contractors when needed
• Assisting other departments with ad hoc administrative tasks

Ideal Candidate

• Highly organised, with the ability to manage multiple tasks efficiently
• Strong written and verbal communication skills
• Confident in handling phone calls and professional correspondence
• Proficient in Microsoft Office (Word, Outlook, Excel)
• Friendly and professional attitude, with good interpersonal skills

Benefits

• Salary £25k - £30k
• Early Friday finish at 1:00 PM
• On‑site parking included