Project Support Officer - Contract

Sept 2017 Branding; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A financial services company in Greater London is seeking a Project Support Officer on maternity cover to assist with managing multiple projects within their Internal Business Change Portfolio. The ideal candidate will have 2+ years of project support experience, strong documentation skills, and familiarity with financial services. This role involves handling project governance, stakeholder liaison, and managing project updates.

Qualifications

• At least 2 years of experience in a project environment.
• Practical experience in Project Support and Administration for medium-sized projects.
• Good knowledge of an end-to-end project lifecycle in Financial Services.

Responsibilities

• Provide project support on assigned projects.
• Manage portfolio level tasks.
• Manage updates to the Enterprise Risk Management Roadmap.

Skills

Project Support and Administration

MS Office Suite

Microsoft SharePoint

MS Project

Liaison with PMO

Creating project documentation

Education

APM, PMI, or Prince2 qualification

Tools

Cloud projects

Job description

CLS helps clients navigate the changing FX marketplace – reducing risk and creating efficiencies. Our extensive network and deep market intelligence enable CLS specialists to lead the development of standardized solutions to real market problems. Our innovative, forward-looking products make the trading process faster, easier, safer

and more cost-effective – empowering our clients’ success.

Functional title

Project Support Officer (Maternity Cover)

Location

London

Report to

Head of IBC Portfolio

Department

No. of direct reports

0

Job purpose

The Project Support Officer (PSO) will provide support to projects within the CLS Internal Business Change (IBC) Portfolio as well as providing limited support to the Technology Business Management team specifically managing the interlock scheduling process. Additionally, the PSO will provide support to the Head of the Internal Change Portfolio managing several portfolio-level tasks to assist with the smooth running and organization of the team.

Projects will cover system upgrades, replacements, and new tooling for CLS's internal divisions (e.g. HR, Compliance, Finance, Risk etc.). The portfolio is predominantly composed of cloud system upgrades and cross-divisional transformations. The PSO will be required to support multiple projects simultaneously.

The PSO may also be expected to provide cover for IBC team members for short periods of time and be given small initiatives/projects to manage independently. The PSO role will report to the Head of CLS’s Internal Business Change Portfolio.

Essential Function / major duties and responsibilities of the job

• Provide project support on assigned projects: Tasks include (but not limited to) Managing day-to-day governance aspects of the project, including Plan, Finances and RAID. Chairing periodic project meetings, taking minutes, creating trackers, following up on actions and drafting project materials. Liaison with project stakeholders (onshore and offshore), CLS's project management office, technical teams, and external delivery partners. And any other ad hoc project tasks set by the project manager.
• Manage portfolio level tasks: Support the department head in completing tasks at a portfolio level e.g. take ownership and ongoing management of the portfolio test resource allocation process, maintaining the team SharePoint site etc.
• Manage updates to the Enterprise Risk Management Roadmap: Understand the content of the ERM roadmap, liaise with workstream leads, collate workstream updates and produce reporting for relevant boards.
• Manage the change interlock scheduling (c. assumed 20% of role): Managing the process to ensure proactive planning of all technology deployments, ensuring options analysis is provided where priority decisions are required. Suggest improvements to enhance the process for planning technology deployments.

Experience / Qualifications / certifications essential and desired for successful job performance

• At least 2 years’ experience of working within a project environment
• Practical experience of Project Support and Administration for medium-sized projects
• Good working knowledge of an end-to-end project lifecycle preferably within a Financial Services environment
• Experience of working in a highly procedural project environment, including liaison with a Project Management Office (PMO) on a day to day basis
• Experienced in creating well-structured and good quality project documentation
• Excellent skills in the use of the MS Office suite of tools, Microsoft SharePoint and MS Project
• Experience in working on projects spanning multiple divisions / departments
• Experience of working with ‘cloud’ projects
• APM, PMI, or Prince2 qualified
• Knowledge and experience of both waterfall and agile methodologies
• Experience working directly with senior stakeholders

Success factors / ‘How’

Personal characteristics contributing to an individual’s ability to excel in the position