Project Coordinator - Office Based

Entertainment Technology Partners; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading live event services provider in London is seeking a Project Coordinator to ensure seamless project delivery. You will manage logistics, coordinate teams and resources, and support the project managers. The ideal candidate has strong organisational skills and experience in live events or technical production. Join us to play a key role in delivering extraordinary experiences and take your career beyond technology.

Benefits

Professional growth opportunities

Dynamic working environment

Collaboration with talented teams

Qualifications

• Proven organisational and multitasking skills.
• Strong communication and relationship-building abilities.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to sales and project management teams.
• Coordinate allocation of equipment and technicians.
• Manage project workflow from warehouse prep through delivery.

Skills

Organisational skills

Communication

Relationship-building

Multitasking

Tools

R2

CRM systems

Job description

Location

Location: London, England - St Chad's St, London WC1H 8AG, UK

Role

Project Coordinator | Drive Organisation. Streamline Processes. Deliver Success.

At Pixl Evolution, we create world-class live event experiences through state-of-the-art video, audio, and lighting solutions. To keep our projects running seamlessly from concept to completion, we are looking for a highly organised and detail-driven Project Coordinator to join our team. This role is central to supporting Account Managers and Project Managers in ensuring flawless delivery—coordinating people, equipment, and logistics with precision.

Who We Are

Pixl Evolution is a trusted partner in the live events industry, powering extraordinary experiences for clients across the UK and internationally. We pride ourselves on teamwork, innovation, and a commitment to excellence at every stage of production.

What You’ll Be Doing

As a Project Coordinator, you’ll provide critical administrative and operational support to the sales and project management teams. From managing logistics to booking crews and tracking assets, you’ll keep projects moving efficiently while ensuring accuracy and consistency across every touchpoint.

• System Expertise: Become fluent in R2 to support AMs and PMs with project orders and ensure accurate data entry.
• Asset & Resource Allocation: Coordinate allocation of equipment (owned and hired), technicians (in-house & freelance), and transport.
• Scheduling & Workflow: Ensure shipping, prep, and return dates are correct, managing project workflow from warehouse prep through delivery and return.
• Procurement: Source and procure sub-hired assets, technicians, and transport using R2’s PO function, always negotiating best pricing.
• Equipment Substitution: Work with AMs/PMs to approve substitutions when assets are unavailable and maintain efficient asset utilisation.
• Project Logistics: Arrange transport, crew bookings, travel, and accommodation when required.
• Financial Accuracy: Liaise with AMs and PMs to prepare project orders for invoicing, and assist Accounts when needed.
• Client & Sales Support: Partner with AMs to follow up on quotations and opportunities, and support the sales team in RFPs, tenders, and pitches.
• Relationship Management: Build and strengthen professional and social relationships with suppliers, hire companies, and freelance crew.
• Team Collaboration: Attend regular project team meetings to review progress and share opportunities.
• Stock & Consumables: Manage consumable inventory and crew clothing levels to ensure readiness.
• Out-of-Hours Support: Provide project support during evenings/weekends when required.
• Training & Research: Stay current on technical equipment developments and participate in training.
• Database Management: Maintain crew databases and CRM systems to ensure accuracy and usability.
• Strategic Input: Provide feedback to the sales team on process development, client insights, and overall progress.

What You Bring To The Table

• Proven organisational and multitasking skills.
• Strong communication and relationship-building abilities.
• Ability to work under pressure in a fast-paced environment.
• Familiarity with R2 or similar project management/CRM systems (a plus).
• Experience in live events, logistics, or technical production coordination preferred.

Why Join Pixl Evolution

• Dynamic Role – Be the operational backbone behind extraordinary live productions.
• Collaboration – Work side by side with talented teams delivering industry-leading events.
• Professional Growth – Gain valuable experience across sales support, project management, and technical production.

Pixl Evolution is a Tobacco-Free and Drug-Free Organization and an Equal Opportunity Employer. We comply with all applicable leave and employment laws in the UK.

Ready to coordinate projects that shape unforgettable experiences? Apply now and take your career Beyond Technology with Pixl Evolution!

About Entertainment Technology Partners

Entertainment Technology Partners, LLC is the parent to a collection of exceptional brands in the live event, broadcast, and entertainment technology services industry. A dynamic collection of like-minded businesses with a global reach, ETP is focused on building strong relationships and delivering high-quality experiences through technology, customer service, and imagination. Visit us at www.etp.net