Project Coordinator / Executive Assistant

FY Recruitment; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading global Executive Search consultancy in central London is seeking a proactive Project Co-ordinator / Executive Assistant. This role requires at least 3 years of relevant experience and involves managing projects, producing documentation, and maintaining relations with clients. The company offers a competitive salary and excellent benefits including flexible working arrangements. This position is hybrid, requiring 3 days in the office.

Benefits

Flexi working

Generous bonus

Pension

Healthcare

Qualifications

• Minimum of 3 years EA / Project Coordination experience in Executive Search or Management Consultancies.
• Exceptional organisation skills for managing multiple projects.
• Ability to work in a fast-paced environment and change priorities calmly.

Responsibilities

• Oversee the process for each mandate and keep every step of the process on track.
• Manage the team’s efforts to ensure they move the assignment/project forward.
• Create, edit, and format all client-facing documents.

Skills

Proactive problem solver

Strong business judgement

Detail orientation

Interpersonal skills

First class written English skills

Relationship building expertise

Education

University degree from a respected institution

Strong A-levels or equivalent

Job description

Project Co-ordinator / Executive Assistant - Fast moving, leading global Executive Search consultancy – Central London

Must have a minimum of 3 years EA / Project Coordination experience within Executive Search or Management Consultancies

Fantastic global company offering a superb salary and excellent benefits such as flexi working, generous bonus, pension, healthcare, and more!

Must have solid EA/Project Coordination experience in a client-centric professional services industry, with excellent attention to detail and a good level of written and spoken English.

Hybrid working - 3 days per week in the office

Exceptional opportunity for a well-educated Executive Assistant/Project Coordinator to support a driven and highly successful Associate. The role requires first-class written skills for creating documentation and proofreading on behalf of the Director, along with building strong relationships with clients and stakeholders. The candidate should be highly organized, proactive, and able to think on their feet to stay one step ahead.

The Project Coordinator / EA should possess exceptional organizational skills, the ability to manage multiple projects in a fast-paced environment, and adapt to changing priorities while remaining calm and focused. Strong communication and document production skills are essential, along with excellent relationship-building abilities, initiative, and pace.

The EA / Project Coordinator acts as a strategic partner to the Executive, coordinating activities within the internal team and balancing the needs of clients and candidates. Extensive client and stakeholder contact requires the ability to understand project details thoroughly for success in this role.

Key Project Coordinator / EA duties:

1. Oversee the process for each mandate and ensure all steps are on track
2. Proactively manage the team’s efforts to advance assignments/projects
3. Inform the team of critical updates related to client expectations or candidate pipeline
4. Schedule all business-related meetings, calls, and interviews
5. Manage communication and documentation with clients and candidates
6. Create, edit, and format all client-facing documents
7. Maintain excellent relationships with firm members, clients, prospects, and candidates to ensure high customer service levels
8. Serve as the external liaison between Executives, clients, and their extended teams

Key skills:

1. Proactive problem solver with strong business judgment, attention to detail, and interpersonal skills
2. A university degree from a respected institution is preferred; strong A-levels or equivalent will also be considered
3. Recent experience as an EA / Project Coordinator within professional services
4. Strong EA / Project Coordination experience
5. First-class written English skills, including document production and proofreading
6. Proven relationship-building skills with high-profile clients

Our client is committed to diversity and inclusion, encouraging applicants to bring their whole selves to work, fostering innovation and creativity.

Thank you for your interest. Due to high response volumes, only suitable candidates will be contacted.