Project Co-ordinator

Hello Limited; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A dynamic media company in London is seeking a Project Coordinator to manage the delivery of creative campaigns across print and digital platforms. The role involves client liaison, project management, and supporting a vibrant sales team. Ideal candidates will have excellent communication skills, experience in managing campaigns, and a proactive, diligent approach. Benefits include a generous annual leave policy, medical scheme, and a fun working environment.

Benefits

25 days annual leave

Birthday day off

Private Medical Scheme

Employee Assistance Programme

Life Assurance

Generous Employer Pension contributions

Group Income Protection Scheme

Qualifications

• Knowledge of the digital and print media landscape preferred.
• Commercial awareness and competitor insight.

Responsibilities

• Manage delivery of live campaigns across various platforms.
• Act as the lead point of contact for clients.
• Assist with managing standard online competitions and promotions.

Skills

Excellent communication skills

Organisational skills

Project management experience

Ability to learn quickly

Job description

Your mission

The role of the Project Coordinator is to support the Creative Suite within HELLO!’s Commercial Department by managing the delivery of live campaigns and support the wider sales team with pre-partnership management. This is a hands-on role, balancing multiple campaigns across HELLO!’s platforms.

Key Responsibilities

• Support the team with the project management of print and digital creative campaigns, including advertorials, shoots, branded content, competitions and social posts, as well as events and audio/podcasts.
• Act as the lead point of contact for clients with booked campaigns.
• Assist in managing standard online competitions, giveaways and promotions.
• Work closely with the Digital Campaign Manager on post-campaign reports for clients with recommendations for future bookings.
• Assist with the photoshoot process for commercial campaigns (booking models, photographers, studio, catering, etc), including liaising with agencies on costs and managing the invoice process.
• Have strong relationships with internal stakeholders (subeditors, creative directors, writers, ad ops), ensuring they are fully briefed on campaigns.
• Create and maintain relationships with external stakeholders (client, agency, studios, models, stylists, photographers, videographers, couriers, suppliers)
• Create approximate timelines to provide to the sales team in the pitch stage of partnerships.
• Create timelines when a campaign has booked, adhering to this as strictly as possible, but also allowing for a shift in prioritisation as new bookings come in (and managing the client when there is a change of plan).
• Providing clients with the correct briefing form(s) for their campaign, ensuring it is fully filled in before sharing with the creative team to brief them and begin production.
• Send clients weekly updates on delivery of their campaign when necessary.
• Assist with ad-hoc and admin tasks to support the wider team.

Your profile

• Must be professional, diligent, and proactive.
• Excellent communication and organisational skills.
• Ability to demonstrate project management of previous campaigns (preferable).

Experience

• Must be professional, diligent, and proactive.
• Excellent communication and organisational skills.
• Ability to demonstrate project management of previous campaigns (preferable).
• Knowledge and understanding of the digital and print media landscape preferred.
• Commercial and competitor awareness.
• Demonstrate the ability to learn quickly and have a willingness to want to learn new things.

Qualifications

• Knowledge and understanding of the digital and print media landscape preferred.
• Commercial and competitor awareness.
• Demonstrate the ability to learn quickly and have a willingness to want to learn new things.

Why us?

Benefits

As well as getting to work with an amazing team on exciting projects, the role offers the following:

• 25 days annual leave per year (for full time employees)
• 1 birthday day per year
• Private Medical Scheme
• Employee Assistance Programme
• Life Assurance currently 6 x salary
• Generous Employer Pension contributions
• Group Income Protection Scheme
• Plus all of the perks of working for a fun media company!