Project Clerk

FortisBC; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading energy provider in the United Kingdom is seeking a Full-Time Temporary Clerical Support to assist with various administrative functions. The ideal candidate will have strong proficiency in office software, effective communication skills, and a high school diploma. Responsibilities include providing clerical support, maintaining records, and ensuring efficient office operations. Competitive salary offered.

Benefits

Competitive salary

Benefits package

Career development support

Qualifications

• Eighteen months of related, relevant experience required.
• Proficiency in software used in the department.
• Good command of the English language for communication.

Responsibilities

• Provide clerical support to managers and engineers.
• Assist with reports and presentations.
• Maintain department records and provide user assistance.

Skills

Customer Service

Communication skills

Computer Skills

Basic Math

Cash Handling

Education

High School Graduation

Tools

Word

PowerPoint

Excel

Visio

Adobe Acrobat

Job description

Affiliation: MoveUP

Employment Status: Full-Time Temporary

Salary: $29.91

Workplace Flexibility: No

Temp Duration: 18 months

Posting End Date: Open until filled

As the provinces largest energy provider with more than 100 years of knowledge and experience we proudly deliver renewable energy natural gas electricity and propane to 1.3 million customers.

We’re actively seeking new talent to join our mission of transforming B.C.s energy landscape. As one of BCs Top Employers with a diverse team of over 2700 employees we are committed to a safe and inclusive culture where each of us can connect, belong and grow. Join us and together let’s shape a brighter future for B.C.

Responsibilities

• Provides day-to-day clerical support to the managers, engineers and analysts.
• Assists with the creation and distribution of PowerPoint presentations, memos, reports, etc.
• Processes department expense claims and maintains timesheet records.
• Maintains department vacation and time‑off calendar.
• Maintains and re‑orders office supplies.
• Formats material prior to printing and follows up to revise copy, and operates various office appliances in the duplication, collation and distribution of printed material.
• Opens, sorts, stamps as required, records and distributes incoming mail and prepares and routes outgoing mail.
• Monitors and distributes employee information regarding policy changes, administrative and reporting requirements, safety issues and other information.
• Provides user assistance with software in use in the department.
• Maintains all key project information which flows from project concept through to project delivery, building and maintaining file systems for information that may be highly business sensitive and time‑sensitive.
• Maintains a record system related to all personnel within the department, including employee list, address list and organization chart, and maintains all key shared information for the department such as contact information. Assists with project information requirements from other departments.
• Coordinates and supports communication such as sending and tracking communications with potential stakeholders.
• Tracks and maintains records (i.e., file management) of regulatory proceedings associated with major projects.
• Provides support for departmental reporting.
• Responsible for document management within the department, including maintaining, managing and filing department records (both paper and electronic) including contracts, ensuring proper backup, retention and disposal of documents and records.
• Manages paper and electronic distribution lists and file access rules.
• Organizes and establishes priorities of daily routines and paperwork, including scheduling of meetings, seminars, conferences, travel and interviews.
• Organizes and formats materials, agendas, itineraries for meetings and travel.
• Answers telephone for departmental staff as appropriate; takes messages or redirects calls as appropriate; sends and receives messages using computer terminal, facsimile or other machines; acts as a receptionist by greeting and directing visitors and provides backup phone coverage for other staff.
• Handles highly sensitive information with discretion.
• Maintains desk manual of work procedures.
• Adminsitrates workload priorities and arranges for relief staff and their training period as required; assists in training new temporary and permanent staff with respect to office procedures, practices and documentation.
• Sends and recovers project files to and from storage and follows up with staff to ensure recovered files are returned to storage in a timely manner.
• Performs other related duties of a minor nature, including driving a motor vehicle which do not affect the value of the job.

Requirements

• High School Graduation, including courses in business communications and office practices.
• Eighteen (18) months of related, relevant experience.
• Must be able to work under pressure during peak workload periods and may be required to work overtime.
• Proficiency in software currently in use in the department, including Word, PowerPoint, Excel, Visio and Adobe Acrobat.
• Fast, accurate typing skills; ability to format various types of correspondence and complicated reports, forms and charts.
• Good knowledge of administrative procedures, including filing systems, mail communication systems, office equipment and the ability to organize work effectively.
• Good command of the English language to respond to inquiries, correct spelling, punctuation and grammatical errors, and compose straightforward correspondence and inter‑office messages.
• Proven ability to respond to client and internal inquiries.
• Working knowledge of the project management process and familiarity with the natural gas industry and related terminology.
• Proven ability to work autonomously on multiple tasks and meet deadlines with minimal supervision.
• Effective interpersonal skills with proven ability to work on teams.
• Must be physically capable of lifting boxes full of paper files.
• Valid Class 5 BC Driver’s License.

What you need to know

• This role is covered under the FortisBC / MoveUP Collective Agreement.
• Prior to the interview Talent Acquisition will conduct a full employee general record review. This will include, but not be limited to, sick leave and attendance records, personnel file review and letters on file.

Our engaging workplace offers a wide range of challenging opportunities while being safe, inclusive and diverse. We offer a competitive salary and benefits package while supporting lifelong career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC please visit the Youre Applying. What now page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.

Key Skills

• Customer Service
• Communication skills
• Basic Math
• Cashiering
• Computer Skills
• Math
• Retail Sales
• 10 Key Calculator
• Copywriting
• Cash Handling
• Planograms
• Stocking

Employment Type: Full-Time

Experience: years

Vacancy: 1