Project Administrator

Confidential; Uttoxeter; On-site; GBP 19,000 - 28,000; Full time

Job summary

Confidential is seeking a Temporary Project Administrator to support the Major Projects team at its Uttoxeter distribution hub.

You will coordinate deliveries, maintain system records in Microsoft Business Central, and communicate with drivers, transport providers and internal departments to keep the Christmas project on schedule.

Qualifications

• Strong computer skills with Microsoft Office.
• Good administrative and data-entry skills.
• Strong organisational skills with the ability to manage several tasks at once.
• The ability to prioritise work and meet deadlines.
• Excellent communication and interpersonal skills.
• The ability to remain calm and effective in a busy, fast-paced environment.
• A proactive, conscientious and analytical approach to work.
• Good attention to detail and a commitment to maintaining accurate records.
• Their own reliable mode of transport due to the site s limited public transport connections.

Responsibilities

• Project Administration: Creating purchase orders, dispatching loads and preparing proof of delivery paperwork, updating and maintaining information within Microsoft Business Central, maintaining accurate project spreadsheets, monitoring route changes and making system adjustments, monitoring internal communication channels and escalating delivery issues, collating and recording proof of delivery information, inputting documentation from third-party hauliers, chasing transport providers for missing paperwork.
• Communication and Coordination: Liaising with warehouse, asset management and project management teams, helping to resolve operational challenges, building positive relationships with third-party providers, communicating with internal teams to resolve system errors, escalating issues promptly to keep the project on schedule.

Skills

Administrative skills

Data entry

Organisational skills

Communication skills

Multitasking

Attention to detail

Transport coordination

Microsoft Office

Tools

Microsoft Office

Microsoft Business Central

Job description

Temporary Project Administrator

Location: Uttoxeter
Contract: Temporary, full-time
Recruitment agency: Ethero
Reporting to: Operations Manager

The Role

Ethero is recruiting a Temporary Project Administrator to join the Major Projects team of a well-established organisation at its distribution hub in Uttoxeter.

This is a key administrative role supporting a busy seasonal project. You will help coordinate deliveries, maintain accurate system records and communicate with drivers, third-party transport providers and internal departments.

Your work will play an important part in ensuring assets are dispatched, tracked and delivered smoothly and on time throughout the Christmas project period.

Important: Due to the location of the site and very limited public transport links, applicants must have their own reliable mode of transport to travel to and from work.

Key Responsibilities

Project Administration

• Creating purchase orders


• Dispatching loads and preparing proof of delivery paperwork


• Updating and maintaining information within Microsoft Business Central


• Maintaining accurate project spreadsheets


• Monitoring route changes and making the necessary system adjustments


• Monitoring internal communication channels and escalating delivery issues


• Collating and recording proof of delivery information


• Inputting documentation received from third-party hauliers


• Chasing transport providers for missing or outstanding paperwork

Full training on Microsoft Business Central will be provided.

Communication and Coordination

• Liaising with warehouse, asset management and project management teams


• Helping to resolve operational challenges as they arise


• Building positive working relationships with third-party providers


• Communicating with internal teams to resolve system errors


• Escalating issues promptly to help keep the project on schedule

Skills and Experience Required

• Strong computer skills, including previous experience using Microsoft Office


• Good administrative and data-entry skills


• Strong organisational skills with the ability to manage several tasks at once


• The ability to prioritise work and meet deadlines


• Excellent communication and interpersonal skills


• The ability to remain calm and effective in a busy, fast-paced environment


• A proactive, conscientious and analytical approach to work


• Good attention to detail and a commitment to maintaining accurate records


• Their own reliable mode of transport due to the site s limited public transport connections.

Why Apply?

This is an excellent opportunity for an experienced administrator to become involved in a busy, fast-moving logistics project. The role would suit someone who enjoys working with different departments, solving day-to-day problems and keeping important information accurate and up to date.