Project Administrator

JobsTrackR; Marchington; On-site; GBP 21,000 - 26,000; Full time

Job summary

Ethero is recruiting a Temporary Project Administrator for the Major Projects team at its distribution hub in Uttoxeter. You will coordinate deliveries, maintain records in Microsoft Business Central and communicate with drivers and third-party transport providers to ensure on-time delivery during the Christmas project period.

Applicants must have reliable personal transport due to limited public transport links near the site. Full training on Microsoft Business Central will be provided.

Qualifications

• Strong admin and data-entry capabilities.
• Proficient with Microsoft Office.
• Excellent organisational and communication skills.

Responsibilities

• Create purchase orders and dispatch loads, preparing proof of delivery paperwork.
• Update and maintain information in Microsoft Business Central.
• Maintain accurate project spreadsheets and records.
• Monitor route changes and adjust systems accordingly.
• Chase transport providers for missing paperwork and communicate delays.

Skills

Administrative skills

Data entry

Organisational skills

Time management

Communication

Tools

Microsoft Business Central

Job description

Temporary Project Administrator

Location: Uttoxeter
Contract: Temporary, full-time
Recruitment agency: Ethero
Reporting to: Operations Manager

The Role

Ethero is recruiting a Temporary Project Administrator to join the Major Projects team of a well-established organisation at its distribution hub in Uttoxeter.

This is a key administrative role supporting a busy seasonal project. You will help coordinate deliveries, maintain accurate system records and communicate with drivers, third-party transport providers and internal departments.

Your work will play an important part in ensuring assets are dispatched, tracked and delivered smoothly and on time throughout the Christmas project period.

Important: Due to the location of the site and very limited public transport links, applicants must have their own reliable mode of transport to travel to and from work.

Key Responsibilities

Project Administration

• Creating purchase orders
• Dispatching loads and preparing proof of delivery paperwork
• Updating and maintaining information within Microsoft Business Central
• Maintaining accurate project spreadsheets
• Monitoring route changes and making the necessary system adjustments
• Monitoring internal communication channels and escalating delivery issues
• Collating and recording proof of delivery information
• Inputting documentation received from third-party hauliers
• Chasing transport providers for missing or outstanding paperwork

Full training on Microsoft Business Central will be provided.

Communication and Coordination

• Liaising with warehouse, asset management and project management teams
• Helping to resolve operational challenges as they arise
• Building positive working relationships with third-party providers
• Communicating with internal teams to resolve system errors
• Escalating issues promptly to help keep the project on schedule

Skills and Experience Required

The successful applicant will need:

• Strong computer skills, including previous experience using Microsoft Office
• Good administrative and data-entry skills
• Strong organisational skills with the ability to manage several tasks at once
• The ability to prioritise work and meet deadlines
• Excellent communication and interpersonal skills
• The ability to remain calm and effective in a busy, fast-paced environment
• A proactive, conscientious and analytical approach to work
• Good attention to detail and a commitment to maintaining accurate records
• Their own reliable mode of transport due to the site's limited public transport connections.

Why Apply?

This is an excellent opportunity for an experienced administrator to become involved in a busy, fast-moving logistics project. The role would suit someone who enjoys working with different departments, solving day-to-day problems and keeping important information accurate and up to date.

Ethero is acting as an employment business in relation to this temporary vacancy. Applications will be considered on the basis of relevant skills, experience and suitability for the role.