Project Administrator

Energi People; Greater London; On-site; GBP 34,000 - 40,000; Full time

Job summary

A leading Civil & Structural Engineering consultancy in Farringdon is seeking a reliable Project Administrator. The role focuses on project administration and document control, ensuring paperwork is properly managed and timely. The ideal candidate should possess strong organisational and communication skills, with proficiency in Microsoft Office and possibly experience in document control systems. Join a supportive team with opportunities for growth and flexible working arrangements.

Benefits

25 days holiday + bank holidays

Pension scheme

Opportunities to grow within the business

Flexible working where possible

Qualifications

• Strong organisational skills and attention to detail.
• Good communication skills – both written and verbal.
• Previous experience in a similar admin or document control role.

Responsibilities

• Set up and maintain project folders and files (both digital and physical).
• Track project progress and help with reporting deadlines and updates.
• Manage incoming and outgoing project documents.

Skills

Organisational skills

Communication skills

Proficient in Microsoft Office

Document control systems experience

Tools

Aconex

Asite

4Projects

Job description

Job Title: Project Administrator

Location: Farringdon, London (with occasional travel to our Kent office)
Salary: upto £40,000 per annum depending on experience

About Us

We’re a well-established Civil & Structural Engineering consultancy working on a range of exciting infrastructure and building projects across the UK. Our team is growing, and we’re looking for a reliable and organised Project Administrator to join our office in Farringdon.

The Role

You’ll play a key part in supporting our engineers and project managers by keeping everything running smoothly behind the scenes. Your main focus will be on project administration and document control, making sure that all project paperwork is properly managed, filed, and up to date.

You’ll be based at our Farringdon office, but there may be occasional travel to our Kent office.

Key Responsibilities

• Set up and maintain project folders and files (both digital and physical)

• Track project progress and help with reporting deadlines and updates

• Manage incoming and outgoing project documents (drawings, reports, etc.)

• Ensure all documents meet internal quality standards before being shared externally

• Support project teams with admin tasks such as scheduling meetings, taking minutes, and following up on actions

• Liaise with clients, contractors, and other stakeholders to ensure smooth communication

• Keep internal systems and registers up to date (e.g. drawing registers, document logs)

• Help with general office admin as needed

What We’re Looking For

• Strong organisational skills and attention to detail

• Good communication skills – both written and verbal

• Comfortable using Microsoft Office (Word, Excel, Outlook)

• Previous experience in a similar admin or document control role (ideally within construction, engineering, or architecture)

• A proactive attitude and willingness to learn

• Ability to manage your own workload and meet deadlines

• Experience using document control systems or project management software (e.g. Aconex, Asite, 4Projects) is a plus

What We Offer

• A friendly and supportive team environment

• Opportunities to grow within the business

• Flexible working where possible

25 days holiday + bank holidays

• Pension scheme and other benefits