Project Administrator

Firmin Recruit LTD; England; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A well-established manufacturing client in Sittingbourne is seeking an experienced Project Administrator. This office-based role involves inventory management, production scheduling, and logistics coordination. The ideal candidate has over 3 years of relevant experience and excellent organizational skills. Benefits include flexible working hours and the opportunity to work from home after training. Candidates should have their own transport and ideally live within a 45-minute commute of Sittingbourne.

Benefits

Parking

Pension

Gym

Flexi hours

23 days holiday + Bank Holidays

Cycle scheme

Casual dress

Qualifications

• Minimum of three years of experience as a Project Coordinator/Administrator.
• Strong interpersonal skills and self-motivation.
• Willingness to learn manufacturing and production techniques.

Responsibilities

• Manage and monitor all inventory requirements for customer call-offs.
• Identify shortages and prepare action plans.
• Create production orders and schedule production as needed.
• Prepare monthly inventory reports and invoicing.
• Liaise with customers and suppliers regarding logistics.

Skills

Effective oral and written communication skills

Strong organisational skills

Proficiency in Word

Proficiency in Excel

Project management software

Team player

Strong attention to detail

Job description

Firmin Recruit is pleased to partner with a well-established manufacturing client in Sittingbourne, Kent. Due to growing business demands, our client is looking for an experienced Project Administrator to join their friendly team. This is an office-based position in a busy and fast-paced environment, working alongside a supportive and established procurement team. The company has been in operation for 75 years and offers an excellent work environment.

Hours: 37.5 Hrs. per week ( Monday - Friday) flexitime.

The role offers working from home 2 days per week after first eight weeks of training.

Benefits: Parking, Pension, Gym, Flexi hours, 23-day hol + B Holiday, Cycle scheme, casual dress, etc.

Job Purpose

To plan, manage, and monitor inventory and processing for a variety of projects across multiple accounts, with the help of the Project Team and Account Manager.

Key Accountabilities

The primary duties and responsibilities for this role include:

• Managing and monitoring all inventory requirements to ensure availability for customer call-offs.
• Identifying any potential shortages and preparing action plans to address them.
• Preparing batch proposals for customer commitment.
• Creating production orders in the system and scheduling production as needed for the projects.
• Setting up Part Numbers and Bills of Materials for components in the computer system.
• Preparing monthly inventory reports and invoicing for agreed stock with the customer.
• Assisting with the processing of sales quotes and sales orders through the system, including all delivery documents.
• Entering accurate information into the company databases, including Excel.
• Liaising with customers, the warehouse, and suppliers regarding inbound delivery logistics.
• Assisting with answering incoming telephone calls to the company.

Suitable Candidate

The ideal candidate should have a minimum of three years of experience as a Project Coordinator/Administrator, with the following and qualities:

• Effective oral and written communication skills.
• Strong organisational skills.
• Proficiency in Word, Excel, and project management software.
• Willingness to learn manufacturing and production techniques relevant to the industry.
• A team player with strong interpersonal skills and self-motivation.
• Strong attention to detail.

Due to the location of my client, you will need to have access to your own transport.

Preference will be given to candidates who live within a 45 minute commute of Sittingbourne.

If you have the necessary skills and would like more information regarding this role, please send your CV.

Firmin Recruit are an agent working on behalf of our client.