Project Administrator

The Highfield Company; Andover; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recruitment firm is seeking a highly organised Project Coordinator in Andover. This role involves providing essential administrative and communication support to Contracts Managers and internal teams. The ideal candidate must have A-Level education and strong IT skills. Key responsibilities include coordinating project documentation, managing communication with external teams, and ensuring project standards are met. This position thrives on attention to detail and proactive problem-solving in a dynamic environment.

Qualifications

• Strong IT skills, including proficiency in spreadsheets.
• Excellent communication skills for liaising with various stakeholders.
• Highly organised with a strong attention to detail.

Responsibilities

• Support Contracts Managers by maintaining accurate project information.
• Coordinate communication between internal teams and external installers.
• Manage installation orders and compile project Risk Registers.

Skills

Strong IT skills, including spreadsheets

Excellent communication skills

Highly organised

Strong attention to detail

Solution-focused and proactive

Education

A-Level education or equivalent

Job description

Project Coordinator

Location: Andover

Salary: Up to £35,000

The Role

We are seeking a highly organised and proactive Project Coordinator to join our clients Contracts Management team. This role is key to the smooth delivery of live projects, providing essential coordination, administration, and communication support to Contracts Managers and wider internal teams. You will act as a central point of liaison between Contracts Management, Supply Chain, and Installation functions, ensuring accurate documentation, timely information flow, and impeccable project paperwork throughout the project lifecycle.

Key Objectives

• Support Contracts Managers by maintaining accurate, up-to-date project information
• Coordinate communication between internal teams and external installers
• Ensure project documentation meets Alpine's high standards and exceeds customer expectations

Key Responsibilities

• Coordinate communication between Contracts Managers and internal Alpine departments
• Liaise with teams to obtain key project dates and information
• Place and manage installation orders
• Compile and maintain project Risk Registers
• Manage sampling and mock‑up processes for live projects
• Prepare RAMS documentation for completion by Contracts Managers
• Ensure installers receive complete "fitters packs" for each project
• Support contract administration including budget checks, action tracking, installer documentation, and QA reports
• Chase late access, delayed deliveries, and site issues
• Ensure correct installer documentation is in place to support payment
• Source local suppliers to resolve on‑site issues as they arise

Essential

• A-Level education or equivalent
• Strong IT skills, including spreadsheets
• Excellent communication skills and ability to liaise with a variety of stakeholders
• Highly organised with strong attention to detail
• Solution‑focused, proactive, and resilient under pressure

Desirable

• Construction industry qualifications
• Knowledge of financials and budgetary control
• Experience supporting projects or contract teams within a construction or engineering environment
• Ability to demonstrate initiative in pressured situations

For more information please get in touch with Sharon O'Donnell at The Highfield Company for more information