procurement assistant

SWFT CLINICAL SERVICES LTD; Radford Semele; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare services provider in Radford Semele is seeking a proactive procurement assistant to join their Outpatient Pharmacy team. This full-time position requires strong attention to detail, effective communication skills, and a commitment to maintaining high standards in sourcing medications. Responsibilities include managing stock, collaborating with procurement leads, and ensuring a high-quality experience for patients. The role offers various benefits, including a discretionary annual bonus and access to employee assistance programs.

Benefits

Annual discretionary bonus

Company pension scheme with 5% contribution

Employee Assistance Programme

Retail discounts and car lease scheme

Qualifications

• Proven ability to manage tasks efficiently while maintaining accuracy.
• Experience in a customer-facing role preferred.
• Understanding of health and safety regulations in a medical environment.

Responsibilities

• Release orders and manage stock in the pharmacy.
• Collaborate with procurement lead to address missing orders.
• Communicate and resolve queries effectively with users and suppliers.
• Train new pharmacy team members on stock management processes.

Skills

Attention to detail

Communication skills

Teamwork

Problem-solving

Job description

Overview

Exciting opportunity for procurement assistant to join a fast paced and dynamic team at the Outpatient Pharmacy, Warwick Hospital. The role involves sourcing and procuring necessary medications to meet patient needs while optimising costs and supply chain management. The successful candidate will ensure efficient and high‑quality customer experience to achieve a safe, effective and caring service for patients and other service users.

Responsibilities

• Release orders, receive and check off stock in day‑to‑day work in the pharmacy.
• Work with the procurement lead to chase missing orders, complete to‑follows and monitor stock shortages.
• Complete paperwork accurately and on time; communicate issues as appropriate and attend meetings as required.
• Offer suggestions to improve processes by utilising best practices.
• Maintain excellent working relationships and good communications with patients and Trust employees; contribute to teamwork ethic.
• Ensure confidentiality of commercial and clinical information; comply with GDPR and Freedom of Information legislation.
• Manage personal training and development; perform other relevant duties at the request of the line manager.
• Adhere to Health and Safety, Equal Opportunities and all other relevant legislation.
• Provide liaison service between users and suppliers to fulfil customer need.
• Effectively communicate and resolve queries, discrepancies and out‑of‑stock medicines.
• Help train new members of the pharmacy team in stock management processes and procedures.

Qualifications

Full time procurement assistant role requiring a strong sense of attention to detail and the ability to concentrate on tasks for extended periods.

Company Information

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.

Benefits

• An annual discretionary bonus subject to performance.
• Automatic enrolment to the company pension scheme with the company contributing 5%.
• Access to benefits such as a car lease scheme, home & electronics scheme, discounted leisure and travel, retail discounts and cycle to work scheme.
• 24/7 Employee Assistance Programme available.

Application

We are seeking a proactive full time procurement assistant to join our fast‑paced Outpatient Pharmacy team. The position requires a strong sense of attention to detail and the ability to concentrate on tasks for extended periods.