Private Household - Office Manager

Office Angels; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A private estate is seeking a highly organized and proactive Office Manager to oversee operations and provide administrative support. The role requires strong administrative, financial, and technological skills, along with the ability to manage multiple priorities in a confidential environment. Candidates should have experience as a House Manager, PA, or Estate Administrator, with exceptional organizational skills and proficiency in Microsoft Office Suite.

Qualifications

• Experience in a House Manager, PA, or Estate Administrator role.
• Strong background in accounting or financial administration.
• First Aid certification required.
• Willingness to sign a Non-Disclosure Agreement (NDA).

Responsibilities

• Provide comprehensive administrative support across all estate departments.
• Manage daily financial tasks including invoicing and expense tracking.
• Demonstrate proficiency in Microsoft Office Suite and estate-specific software.

Skills

Organisational skills

Financial administration

Microsoft Office Suite

Communication skills

Confidentiality

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Safe HR

Job description

We are seeking a highly organised and proactive Private Household - Office Manager to oversee the smooth operation of a private estate and provide administrative support to the wider team. This is a key role requiring strong administrative, financial, and technological skills, with the ability to manage multiple priorities in a dynamic and confidential environment.

Key Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support across all estate departments.
• Serve as the central liaison for internal teams and external service providers.
• Maintain staff records, contracts, and documentation using Safe HR (currently overseeing 22 staff members).

Accounting & Financial Oversight

• Manage daily financial tasks including invoicing, petty cash, and expense tracking.
• Assist with budget planning, financial reporting, and coordination with external accountants.
• Ensure accurate reconciliation of accounts and timely vendor payments.

Technology & Systems

• Demonstrate expert-level proficiency in Microsoft Office Suite, including:
  • Excel: Advanced spreadsheet management, pivot tables, formulas, and data analysis.
  • Outlook: Calendar management, email correspondence, and task tracking.
  • Word & PowerPoint: Document creation and presentation support.
  • Teams & SharePoint: Cross-departmental communication and collaboration.
• Confident in learning and using estate-specific software and HR platforms.

Health & Safety

• First Aid trained and capable of responding to minor on-site incidents.
• Ensure estate-wide compliance with health and safety protocols.

Candidate Requirements

• Proven experience in a House Manager, PA, or Estate Administrator role.
• Strong background in accounting or financial administration.
• Exceptional organisational skills and attention to detail.
• Discreet, trustworthy, and capable of handling confidential information.
• Flexible and adaptable, especially during peak family residence periods.
• Excellent written and verbal communication skills.
• First Aid certification.
• Willingness to sign a Non-Disclosure Agreement (NDA).

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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